Assistant, IMG Models

WME•Los Angeles, CA

13d•Hybrid

About The Position

WME Fashion is the global leader in cultivating talent and creating impactful brand partnerships across the fashion, luxury, and beauty industries. Our unparalleled portfolio includes prestigious representation entities such as IMG Models, Art + Commerce, and The Wall Group. Join us and be part of a team that defines the future of style and culture worldwide. At IMG Models, we’re not just a modeling talent agency, we represent the ultimate tastemakers shaping the future of fashion, style, culture, and creativity worldwide. If you thrive in fast-paced environments, love the buzz of high-profile deals, and want to work alongside top models, creatives, and luxury brands, this is your backstage pass to an exciting career! We are seeking a highly organized, energetic, and proactive Assistant to support IMG Models LA. This is a fast-paced, high-volume position requiring impeccable attention to detail, excellent communication skills, and the ability to juggle multiple priorities with grace. If you thrive in a dynamic environment and have a passion for the fashion and entertainment industry, this role is for you.

Requirements

1-3 years’ experience assisting a senior level executive.
High proficiency with MS Office (Word, Excel, PowerPoint, and Outlook).
Ability to handle multiple assignments and deadlines with accuracy.
Detail-oriented and proactive.
Exceptional interpersonal skills.
Professional demeanor and positive attitude.
Excellent written and verbal communication skills.

Nice To Haves

CRM and SAP experience a plus.
Dog lover a plus!

Responsibilities

Act as a reliable point of contact for talent and brands, maintaining positive and professional relationships.
Shadow back-and-forth contract negotiations and attend finance calls to deepen industry knowledge.
Provide daily to-do lists and assist with prioritization to keep the manager on track.
Maintain updated talent’s calendars, booking charts, and portfolio logs.
Screen incoming calls professionally and route accordingly.
Prepare executive correspondence, pitching materials, and decks using PowerPoint, Excel, Word, Photoshop, and Adobe.
Exhibit assertiveness and persistence—following up consistently and managing difficult personalities with grace.
Support talent and managers across different time zones.
Support manager in negotiating the deal.
Facilitate contract execution, liaising with Legal for long-form agreements and securing signatures.
Gather and organize creative pitches on behalf of talent to brands.
Maintain and coordinate schedules and logistics to ensure seamless partnerships between talent and brand.
Arrange and coordinate travel for talent.
Collect billing information and coordinate with accounting to monitor payment schedules, ensuring timely agency payment.
Send invoices to brands and manage manager’s and talent’s expenses.