Assistant | New Markets NY

Apollo Management Holdings•New York City, NY

1d•Onsite

About The Position

The Assistant provides administrative support to the Co-Head of New Markets and the Chief Operating Officer. Responsibilities include, but are not limited to, general, administrative and/or project-based work. The position may also require providing additional support to other members of the team.

Requirements

Bachelor’s Degree and 10+ years of administrative assistance experience or training, or equivalent combination of education and experience
Ability to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing demands and meet deadlines
Strong initiative and ownership of responsibilities – Must demonstrate a proactive, positive attitude towards given tasks, plan ahead for potential issues and take appropriate action
Exemplary interpersonal skills necessary to handle sensitive and confidential situations. Role continually requires demonstrated poise, tact and diplomacy
Superb written and verbal communication skills. Strong attention to detail when composing and proofing materials required
Team-oriented and collaborative attitude is a must
Extensive knowledge of Microsoft Outlook and proficient in Excel, Word, and PowerPoint
Working knowledge of office administrative procedures and operating standard office equipment

Nice To Haves

Experience in the finance industry is preferred but not required

Responsibilities

Work closely and effectively with Executives to complete critical aspects of deliverables with a hands-on approach, including keeping them well informed of upcoming commitments and responsibilities, following up appropriately, drafting personal correspondence, and other tasks that facilitate the Executives’ ability to effectively lead the group
Arrange complex travel plans and compose detailed itineraries, obtain necessary travel documents, and visa coordination
Schedule and organize meetings, conferences and off-sites including all related logistics
Update DealCloud with relevant meetings
Allocate and process expenses for executives, including American Express and Out of Pocket expenses using the Concur expense management system
Screen a large volume of incoming calls and greet guests in a professional and courteous manner
Prepare and edit relevant materials for team, including Word Documents, and Excel Spreadsheets
Establish, develop, maintain and update filing system
Handle recruitment coordination and logistics for new employees on the team in partnership with Human Capital
Compose strategic communications such as letters, memos, invitations, agendas and correspondence related to all projects and on behalf of executives. Edit for accuracy and clarity of final copy; proofread for spelling, grammar, format for consistency and make the appropriate changes
Manage work priorities independently and respond to business requests outside of normal business hours as needed
Perform other related general administrative tasks for executives as assigned and required
Use US Mail, FedEx, and other services to send and track priority mail
Coordinate closely with team and other assistants to provide phone coverage and back-up assistance
Allocation and coding of invoices using OneVue system as needed
Facilitate vendor onboarding process