Assistant (Core Research Facilities) (Temporary, Part-Time)

University of Massachusetts Lowell•Lowell, MA

About The Position

The Core Research Facilities Assistant will help to support the CRF Business Office and is responsible for various administrative tasks associated with managing the daily operations of the CRF core labs.

Requirements

HS diploma or GED/equivalent required
2-3 years’ experience in an office setting, performing administrative tasks
Some experience w, receivables and account reconciliation preferred
Possess strong attention to detail and ability to maintain accurate records
Solid customer service skills
Strong written and verbal communication
Ability to work independently
A self-starter who enjoys collaboration and solving problems

Nice To Haves

Associates degree in a business, accounting, or management field is desirable

Responsibilities

Aging Upkeep – Accounts receivable
Process PayPal transactions
Process Check and ACH deposits
Process Bankcard reconciliations for Executive and Associate Directors
Fielding new account requests, sending CRF Agreement, and activating new accounts
Activating new users
Get updated CRF Agreement signature once five-year period has expired
Serve as a liaison between the CRF and marketing agency, including gathering content, coordinating with CRF lab staff, and communicating with marketing agency staff.
Assist in planning and marketing CRF related events
Setting up tours for incoming faculty, interested users, special events, etc.
Managing logistics for CRF related events (room reservations, parking, AV needs, catering needs, event set-up
Assist, when needed, to enter in purchase orders for CRF related purchases
Assist, when needed, to solve issues related to purchase orders, invoices, payroll, etc.
Assist, when needed, to enter contracts into BuyWays
Ordering of office supplies, water, team lunches, other catering services, etc.
Other administrative tasks and duties as needed