Assistant Vice President, Loan Adminisration

Antares Capital•Chicago, IL

3d•$105,000 - $120,000

About The Position

The Loan Administration team is a critical part of Antares, responsible for ensuring the accurate, timely, and controlled processing of investment activity across the firm’s credit portfolios. The Assistant Vice President, Loan Administration is a key contributor within Operations, responsible for actively processing loan activity and supporting the integrity of loan data recorded in Wall Street Office (WSO) in accordance with documented processes and control standards. Reporting to senior loan administration leadership, this role combines hands-on loan administration responsibilities with people oversight, training of junior staff, and execution support for broader initiatives led by the SVP, Loan Administration.

Requirements

Bachelor’s degree in Finance, Accounting, Business, or a related field.
8–12 years of experience in loan administration, loan operations, or investment operations within an asset manager, bank, or financial services organization.
Working knowledge of Wall Street Office (WSO) or a comparable loan administration platform.
Strong understanding of loan lifecycle events, including funding, paydowns, interest, fees, amendments, and settlements.
Experience reviewing work and providing guidance to junior team members.
Strong understanding of loan administration processes, controls, and data flows.
High attention to detail with a focus on data accuracy and quality.
Ability to train, coach, and oversee junior staff effectively.
Clear and professional written and verbal communication skills.
Strong organizational, time‑management, and prioritization skills.
Proficiency with loan systems, reporting tools, and Microsoft Office applications.
Accountability: Takes ownership of assigned responsibilities and follows through on commitments.
Collaboration: Works effectively with teammates and cross‑functional partners.
Problem Solving: Identifies issues and contributes practical, well-reasoned solutions.
Integrity: Upholds high ethical and control standards.
Adaptability: Responds effectively to changing priorities and business needs.
Execution Focus: Delivers accurate, timely work while supporting broader team objectives.
Must have unrestricted authorization to work in the United States.
Must be willing to comply with pre-employment screening, including but not limited to drug testing, reference verification, and background check
Must be willing to work from [Enter Location(s)] and travel as necessary.

Nice To Haves

Experience supporting leveraged loans, private credit, or syndicated lending portfolios.
Exposure to audit processes, control frameworks, or regulatory reviews.

Responsibilities

Actively process loan activity in Wall Street Office (WSO), including lifecycle events, cash activity, and ongoing servicing updates.
Execute and validate loan lifecycle events such as fundings, paydowns, interest accruals and payments, fees, amendments, assignments, and settlements.
Perform daily reviews and reconciliations of loan activity.
Review work completed by junior team members and provide coaching.
Train and mentor junior loan administration staff.
Maintain and follow standard operating procedures (SOPs).
Partner with internal teams including Investment, Finance, Fund Accounting, Technology, Risk, and Compliance to research issues, resolve breaks, and support day‑to‑day operations.
Support SVP‑led initiatives related to process improvement, system enhancements, audit preparation, and operational scalability through hands-on execution and subject‑matter expertise.