Assistant to the Superintendent (Executive Support Specialist 2)

State of Oregon • Salem, OR

1d • $4,650 - $6,199 • Onsite

About The Position

The Oregon State Hospital is currently seeking to fill the position of Assistant to the Superintendent. As the Assistant to the Superintendent, you will provide confidential support to the Superintendent and Deputy Superintendent of the Oregon State Hospital. You will assist in the administration of operational and organizational objectives and strategies, as well as managing and coordinating projects and operational activities. Additionally, you will provide guidance to staff regarding work assignments and oversee office management and administrative functions.

Requirements

• One year of experience performing administrative duties in support of agency projects or programs.
• Experience in data collection and analysis, project evaluation and/or analysis, interpretation and application of laws, rules, and regulations or similar experience.

Nice To Haves

• Exceptional customer service and the ability to communicate complex information clearly and professionally, both verbally and in writing, to a wide range of internal and external partners.
• Highly self-motivated, able to manage multiple deadlines amid frequent interruptions, and demonstrate strong organizational and time-management skills.
• Experience working effectively with individuals and groups with diverse perspectives, interests, and cultural backgrounds, demonstrating strong cultural competence and a commitment to inclusive practices.
• Knowledge of governmental relations and public policy pertaining to mental health issues and challenges.
• Demonstrated ability to lead by example and ensure consistent adherence to established policies and procedures.
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Teams.
• Demonstrated expertise in managing sensitive issues and confidential information with discretion and professionalism.
• Ability to produce clear, professional written communication with attention to grammar, spelling, and punctuation.

Responsibilities

• Provide confidential support to the Superintendent and Deputy Superintendent of the Oregon State Hospital.
• Assist in the administration of operational and organizational objectives and strategies.
• Manage and coordinate projects and operational activities.
• Provide guidance to staff regarding work assignments.
• Oversee office management and administrative functions.

Benefits

• Excellent, low-cost medical, vision, and dental coverage for you and your family.
• Optional benefits like life insurance, disability coverage, deferred compensation, and FSA options for health and childcare.
• Generous paid time off: 11 holidays, 3 personal days, monthly sick leave, and vacation accrual starting at 8 hours/month.
• Potential eligibility for the Public Service Loan Forgiveness Program.
• Retirement security through Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).
• Training and development opportunities to grow your career with the State of Oregon.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed