Assistant to the Director - FXE Airport

City of Fort Lauderdale•Fl 33309, FL

2d•Onsite

About The Position

The FXE Department seeks an Assistant to the Director. This role involves highly responsible advisory and administrative work supporting a department head. The incumbent will be responsible for planning, developing, analyzing, evaluating, advising on, and improving management control systems, programs, policies, work methods, and procedures. This is a professional position distinguished by the complexity of assignments and broad scope of responsibility, often dealing with sensitive and confidential matters. The role requires diplomacy when interacting with the public and City officials, independent judgment and decision-making in research, problem-solving, and policy analysis. Supervision is received from the Department Director, with work reviewed through conferences, observation, reports, and results. This is a Management Category III position, which includes six (6) additional Management Vacation Days and a Vehicle Allowance of $250/month.

Requirements

Bachelor's Degree in business, public administration, or closely related field.
At least three (3) years of work experience in one or more of the following: the analysis, planning and development of programs, policies, operations, methods and/or procedures; the evaluation of program and operation effectiveness; the development of revised administrative practices in order to meet program, policy, organizational or legislative change, to expedite work, to effect economies of time, money, personnel and equipment, or to otherwise assist in the solution of administrative and management problems.
Must possess diplomacy when interacting with the public and City officials.
Must exercise independent judgment and decision-making in researching and problem solving, and in the analysis of policies.
Ability to work immediately before, during, and/or after an emergency.
Ability to work assigned shifts as determined by their Department Heads.

Nice To Haves

Demonstrated ability to analyze programs, policies, and operational processes and develop practical recommendations for improvement.
Knowledge of or exposure to airport projects, infrastructure programs, or construction-related operations.
Proven skill in preparing reports, briefings, and presentations for executive leadership.
Ability to coordinate or lead special projects, including system implementations or process improvements.
Strong judgment in handling sensitive and confidential information with discretion and professionalism.
Proficiency with agenda management systems (e.g., Granicus, Legistar, CivicClerk, or similar platforms).
Advanced use of Microsoft Office Suite, particularly Outlook, Excel, Word, and PowerPoint.
Strong written communication skills, including drafting professional correspondence, reports, and memoranda.
Ability to interpret and clearly communicate policies, procedures, and regulatory information to a variety of audiences.

Responsibilities

At the direction of the Department Director, identifies problems or factors inhibiting the effective accomplishment of departmental or city-wide goals and objectives; develops alternatives and makes recommendations; may assist in the implementation of recommendations.
Compiles data, analyzes information, and generates various administrative reports.
Develops, initiates, and implements general administrative policies and procedures for assigned areas of responsibility.
Analyzes work processes and conducts research to identify problems and inefficiencies, and develops recommendations for solutions.
Prepares reports and information for the Department Director, ensuring work is of high quality in both accuracy and presentation.
Acquires and disseminates information concerning work methods and procedures, organizational structure, work controls, and similar management functions.
Serves as assigned staff for special projects.
Composes correspondence and memoranda; arranges conferences; interprets administrative policies; relays instructions and policy and procedural decisions; coordinates department travel and maintains a log documenting travel costs.
Schedules and sets up internal and external meetings, takes minutes, and tracks resulting action items.
Prepares City Commission agendas; serves as department liaison and project lead for system implementations, updates, and program issues.
Prepares and maintains records for offsite storage.
Communicates with staff regarding inquiries related to department procedures, Personnel Rules, and union contracts as they relate to department operations.
Performs related work as required.