Assistant to the Deans (Dean of Student Life and Dean of Teaching and Learning)

Armand Hammer United World College•Montezuma, NM

12h•Onsite

About The Position

The UWC-USA program is a two-year experience that integrates academic, UWC CAS (Creativity, Activity, and Service), and Residential curricula, preparing students to serve as catalysts for greater unity, peace, and sustainability in the world. The Assistant to the Deans supports the core programming of the UWC-USA student experience by providing administrative support to the Dean of Student Life and the Dean of Teaching and Learning. This role involves calendar, budget, and purchasing support, student records management, conducting student-facing meetings to address support needs, and ensuring adherence to school policies. The Assistant is expected to have strong competency in written communication and data management applications, and will be required to gain proficiency in the school's platforms: Google Suite, Veracross, REACH, and Canvas. The position is a 10-month agreement running from early August to late May, with pay distributed over 12 months. The beginning and end of the school year, and the end of each trimester, are particularly busy periods requiring professional presence.

Requirements

Associate's degree or higher
Advanced proficiency in Google Workspace Suite, including Google Drive, Docs, Sheets, Forms, as well as Student Information Systems
Ability to produce high-quality work, meet critical deadlines, and pay attention to details in written and numeric formats
Ability to work collaboratively with teachers and staff
Ability to contribute to the mission and values of the school
Excellent interpersonal and communication skills
Excellent organizational and time management skills
Ability to use good judgment in establishing priorities and assessing and navigating difficult situations
Ability to work with frequent interruptions
Ability to work on own initiative
High degree of accuracy, discretion, and confidentiality is essential
Actively engaged member of his/her profession and the wider community
Flexible and adaptable
Must be able to lift, carry and pull up to 30 pounds
Current driving record and valid driver's license

Nice To Haves

Bachelor's degree or higher
Knowledge/experience using student information databases

Responsibilities

Provide administrative support using digital platforms (Veracross, Canvas, Google Workspace, Event Manager, Panda Docs, Amazon account, REACH, School Dude, etc.)
Manage record keeping and data collection, entry, and analysis
Manage professional attendance and timeliness for deadlines and commitments, prompt faculty to complete requested tasks (iSolved, spreadsheet data collection, surveys)
Assist in communication with students, faculty, staff, external partners, and families
Draft templates of formal correspondence (job descriptions, letters to parents, NC, etc.)
Final review and editing of formal correspondence (job descriptions, letters to parents, NC, etc.)
Timed sending of formal correspondence with merged information, attached or linked materials
Receive and maintain records for learning disability diagnoses. Alert faculty of the accommodations requested by medical providers and file documentation for use with external testing services.
Prepare graphics and visual representations (ex., calendars, summary of data, infographics of processes)
Create, maintain, and update a handbook on the standard operating procedures used by both Deans
Assist in coordination across teams, communication, and calendaring of events
Manage and deploy templates for regular residential life correspondence: Friday Flash, REACH travel requests
Manage budgetary procedures: Assist with contract drafts and related documentation, Prepare and log disbursement requests, Complete and submit credit card statements and receipts, Track budget spending
Track time off for employees under the Educational Division including absences at meetings or achievement of deadlines for required reporting
Fulfill other tasks as determined by the Deans
Conduct face-to-face meetings with students to address support needs and adherence to school policies.
Coordinate student support needs with Health Team, Residential Life, and Academic Support Lead
Co-teach a First Year Foundations class with the IB Coordinator and the Research Support Specialist to introduce, practice, and master approaches to learning to students in their first trimester
Coach students one-on-one and in small groups on how to manage and integrate basic learning accommodations.
Actively participating and contributing to committee or task force assignments, providing leadership in campus-wide events or initiatives, strategic planning efforts, in the experiential education program, the dormitories, dining hall, and/or in physical plant initiatives.
Initiating strategic discussions and sharing thoughtful and innovative ideas with your co-workers for carrying out the UWC mission and successfully completing day to day work assignments.
Demonstrating a growth mindset by believing and acknowledging that intelligence, skills, learning and creativity can all grow with time and experience.
In all interactions, upholding the UWC mission and values, and creating an environment that promotes and values diversity, equity and inclusion.