Assistant to the Deans – School of Music

Duquesne University • Pittsburgh, PA

1d

About The Position

The Assistant to the Deans provides senior-level administrative support to the Dean and Associate Dean of the Mary Pappert School of Music, serving as a central point of coordination for the school’s operations. This position manages a broad portfolio of responsibilities encompassing faculty affairs, human resources processes, institutional communications, web content, meeting governance, financial administration, and event oversight. The Assistant to the Deans exercises considerable independent judgment and maintains the highest standards of professionalism, confidentiality, and discretion in all matters. This role also functions as the principal liaison between the deans' office and faculty, staff, students, and university administration, and requires the ability to manage multiple priorities simultaneously in a complex, fast-paced academic environment.

Requirements

• Bachelors degree from an accredited educational institution.
• Excellent verbal & written communications skills; strong interpersonal skills and the ability to work independently and collaboratively with others.
• Ability to handle multiple tasks simultaneously, function effectively under pressure, and take initiative on projects and tasks.
• Excellent organizational and time management abilities with a strong attention to detail.
• Competence with Microsoft Office and Box (file sharing) and willingness to learn University email and content management platforms.
• Ability to establish and maintain effective working relationships with students, faculty, staff, alumni and external organizations.
• Ability to uphold high standards of confidentiality and discretion when dealing with sensitive and confidential information.
• Working knowledge of University policies and regulations, as well as state and national requirements, such as FERPA.
• Ability to establish and maintain effective working relationships with the University Community.
• Ability and willingness to contribute actively to the mission of the University and to respect the Spiritan Catholic identity of Duquesne University. The mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.

Nice To Haves

• Higher Ed Experience.
• Work in arts administration or in an arts related organization.
• Familiarity with music or performing arts education strongly preferred.
• Calendar and event management experience.
• Working knowledge of music, instruments, ensembles, and performance practices preferred.
• An openness to constantly learn and to take on new tasks and challenges.

Responsibilities

• Assistant Support to the Deans
• Faculty Affairs & HR
• Communication & Information
• Meetings & Governance Support
• Events, Projects & Financial
• Completes other duties as assigned.

Benefits

• The University offers generous benefits including paid time off (holidays, holy days and vacation), employer matching contributions to the retirement plan, and tuition benefits for employees and their eligible dependents. Learn more and explore benefits at www.duq.edu/benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level