Assistant to the Chairman (Conservation)

Museum of Fine Arts, Houston•Houston, TX

1d•Onsite

About The Position

The Museum of Fine Arts, Houston (MFAH) is seeking an Assistant to the Chairman, Department of Conservation, to provide critical administrative support for one of the museum’s most dynamic and collaborative departments. This position ensures the smooth daily operations of the department and the office of the Chairman, supporting a team of conservators, scientists, fellows, and interns who care for the museum’s world-class collections. This is more than an administrative role — it’s an opportunity to be part of a lab that values curiosity, collaboration, and the generous exchange of knowledge. The Assistant to the Chairman is a key partner in fostering efficiency, professionalism, and connection across the museum.

Requirements

Bachelor’s degree (B.A.) in liberal arts or related field.
At least two years of administrative or office management experience, or an equivalent combination of education and experience.
Strong written and verbal communication skills.
High proficiency with Microsoft Office (Word, Excel, Outlook) and the ability to quickly learn new software.
Exceptional organizational skills with the ability to balance multiple tasks and deadlines.
Discretion and professionalism in handling confidential information.
A collaborative, flexible mindset with a commitment to equity, respect, and teamwork.

Nice To Haves

Prior experience in a museum, conservation, or cultural heritage environment is desirable.

Responsibilities

Provide comprehensive administrative support for the Chairman of Conservation, ensuring they are fully prepared for meetings, projects, and correspondence.
Manage departmental budgets, invoices, and expense tracking.
Coordinate purchasing, vendor relationships, and service contracts.
Schedule and organize departmental meetings, conferences, tours, and events, including preparing agendas, notes, and follow-ups.
Oversee standard office functions: personnel time-off records, mail, supplies, scheduling, and visitor reception.
Arrange travel logistics and reservations for conservation staff.
Support fellows, interns, volunteers, and scholars, including orientation, scheduling, and file requests.
Maintain departmental manuals, records, and compliance with retention policies.
Partner with colleagues to ensure the conservation facility and shared spaces are well-maintained.
Contribute to special projects and professional development opportunities as they arise.

Benefits

Medical Insurance: Employee and dependent coverage through a choice of managed health care programs
Dental Insurance: Employee and dependent coverage through two plan choices
Vision Insurance: Employee and dependent coverage through a vision program
Group health, dental, and vision insurance coverage available and effective the first of the month following employment with the MFAH for this role.
Life Insurance & AD&D: Employee coverage at no cost to the employee
Long Term Disability: Employee coverage at no cost to the employee
Paid Time Off- Used for absences from work such as vacation, illness of short duration, and personal reasons. Hours are accrued biweekly, based on employment status, length of service, and hours worked
Reserve Time Off - Used for extended illnesses. Employees accrue up to 6 days per year, up to a maximum of 120 days
Holidays - Full-time employees receive eleven paid holidays per year
Volunteer Time Off - The MFAH supports activities that enhance and serve the communities in which we live and work. Employees receive up to 40 hours of paid time off annually to give back and volunteer.
Staff may contribute to the MFAH Retirement Savings Plan. Eligible staff contributing to the plan may receive up to a 5% matching contribution from the MFAH after one year of service. (We also recognize prior nonprofit service which will provide for an accelerated employer match!)
Roth IRA also available!
MFAH Membership – Staff receive a free Family-level membership
Discounts – Staff receive discounts on purchases at the Museum shop and all on campus eateries and courses for you or your family at the Glassell School of Art.
Metro commuter subsidy available upon request
Professional development support and museum membership
Relocation assistance and research-related travel funds may be available