Assistant to the CEO

Paradigm Life

2d•Hybrid

About The Position

The Assistant to CEO is a high-trust, high-impact role reporting directly to the Founder & CEO. This position serves as the primary strategic integrator, turning vision into execution, ensuring alignment across teams, and driving accountability at every level of the organization. You will act as an extension of the Founder: organizing priorities, creating clarity, removing friction, and ensuring that critical initiatives move forward with discipline and follow-through. Over time, the role evolves from hands-on coordination to co-ownership of key operating rhythms and leadership processes. This role enables the Founder & CEO to focus on what only they can do best: Strategic vision Thought leadership Content creation High-impact client and industry engagement

Requirements

5+ years in senior operations, project leadership, or strategic execution roles within a growing organization.
Demonstrated experience translating vision into execution in fast-paced or ambiguous environments.
Exceptionally organized with strong prioritization and attention to detail.
Calm, disciplined, and reliable under pressure.
Proactive problem-solver who enjoys diagnosing issues and implementing durable solutions.
Technologically fluent and curious, with comfort using tools such as Google Workspace, Notion, N8N, or other automation platforms, and AI assistants.
Clear, confident communicator with strong interpersonal judgment and discretion.
Independent self-starter who anticipates needs and executes without constant direction.

Nice To Haves

Familiarity with EOS or similar operating systems is strongly preferred.
Background in financial services is helpful but not required; strong business acumen and learning agility are essential.

Responsibilities

Partner with the Founder/CEO and President to clarify, document, and advance strategic priorities
Translate ideas, voice notes, white papers, and conversations into clear action plans, timelines, and concise execution documents
Proactively identify operational bottlenecks, risks, and inefficiencies; design and implement solutions before they affect performance.
Own quarterly priorities (“Rocks”): define scope, assign ownership, track progress, and ensure on-time completion.
Facilitate or co-facilitate leadership and execution meetings, ensuring clear agendas, issue resolution, and follow-through.
Maintain visibility into commitments, decisions, and dependencies so nothing stalls or slips.
Manage and protect the Founder’s time and focus by triaging requests, preparing briefing materials, and eliminating low-leverage distractions.
Anticipate needs, surface decisions early, and clear obstacles for the Founder and leadership team.
Serve as a connective hub across teams, leaders, and external partners.
Draft internal and external communications on behalf of the Founder when appropriate.
Monitor organizational health, project status, and emerging issues; provide concise summaries and recommendations.
Champion the use of AI tools, automation, and modern systems to increase clarity, efficiency, and scalability.
Demonstrates technical aptitude and the ability to learn and adapt to new systems and tools.
Build and refine internal processes, KPIs, dashboards, and reporting to support growth without unnecessary complexity.
Improve documentation and institutional memory so execution is repeatable, not dependent on individual personalities.
Ensure follow-through across initiatives, meetings, and commitments.
Hold teams accountable with professionalism and respect.
Maintain comprehensive task tracking so nothing falls through the cracks.