Assistant to School of Music Director
Louisiana State University
•Onsite
About The Position
The LSU School of Music invites applications for a full-time Assistant to the Director. The successful candidate will serve within the College of Music and Dramatic Arts in a multi-faceted role providing administrative support to the Director of the School of Music; coordinating the School of Music front office, building use, and organizational functions; serve as point of contact for School of Music faculty, students, visitors, and the external community; serve as a liaison between the Director and other campus and community entities.
Requirements
- Bachelor's degree
- 1 year of experience as administrative coordinator or administrative specialist
- Functional competence with the Workday Student information system
- Basic skill with Microsoft Excel
- Administrative Procedures
- Communication
- Confidentiality
- Meeting Management
- Problem Solving
- Scheduling
- Task Management
- Travel Planning
- Valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment.
Nice To Haves
- Candidates who have relevant experience in key job responsibilities are encouraged to apply— a degree is not required as long as the candidate meets the required years of experience specified
Responsibilities
- Serve as Office Manager. Interact with/serve faculty, staff, students, campus and community partners, and the public; maintain office equipment and supplies; oversee mail delivery and distribution, create records, sort and file; schedule the directors’ appointments and travel and process the resulting business transactions; write and distribute correspondence - 40%
- Perform organizational duties. Organize student awards, scholarship auditions, student newsletter, the Hire a Musician service, flights/hotels for faculty position finalists, catering and logistics for special events or receptions. Have functional competence with the Workday Student information system and a basic skill with Microsoft Excel - 25%
- Coordinate use of building. Reserve rooms for academic courses, ensemble rehearsal and performance, lessons and practice, auditions; monitor building condition and submit work requests to facility services; troubleshoot building copiers and Boardroom smart board - 25%
- Coordinate, monitor, and evaluate student workers - 5%
- Other duties as assigned - 5%
Benefits
- health, life, dental, and vision insurance
- flexible spending accounts
- retirement options
- various leave options
- paid holidays
- wellness benefits
- tuition exemption for qualified positions
- training and development opportunities
- employee discounts
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
