Assistant to City Manager

City of Liberty Hill • Liberty Hill City Hall, TX

1d • Onsite

About The Position

Under the direction of the City Manager, the Assistant to the City Manager provides high-level administrative, analytical, and project management support to the City Manager and Assistant City Managers. This position plays a key role in advancing City priorities by managing complex initiatives, coordinating across departments, and supporting executive-level decision-making. The Assistant to the City Manager is responsible for leading and supporting strategic projects, conducting research and analysis, preparing reports and presentations, and ensuring timely follow-up on organizational initiatives. This role requires a high degree of professionalism, discretion, and independent judgment, as well as the ability to effectively collaborate with City leadership, staff, elected and appointed officials, and the public.

Requirements

• Four (4) years of progressively responsible experience, project management, and fiscal responsibility is required.
• Two (2) years of executive administration and coordinating cross functional teams is required.
• A valid Texas driver’s license; or a military waiver is required.
• Notary Certification, or the ability to acquire within 90 days from start date.
• With or without accommodation, ability to lift up to 25 pounds.
• Ability to work in a standard office environment.

Nice To Haves

• Two (2) years of experience working with senior leadership and governing boards, preferred.
• A Bachelor's degree in Public Administration, Business Administration, Communication, or a related degree is preferred, or
• A Master's degree in Public Administration, Business Administration, Communication or a related degree is preferred.
• Knowledge of municipal government operations, policies, and procedures.
• Knowledge of principles of organizational management and leadership.
• Knowledge of research, data analysis, and reporting methodologies.
• Knowledge of public communication and community engagement strategies.
• Knowledge of budgeting and administrative processes.
• Skills to communicate effectively, both verbally and in writing, with diverse audiences.
• Skills to build positive working relationships and demonstrate strong interpersonal skills.
• Skills to deliver professional and effective presentations.
• Skills to utilize Microsoft Office Suite and specialized municipal software systems.
• Ability to maintain strict confidentiality and exercise sound judgment.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Ability to work independently with minimal supervision while handling complex assignments.
• Ability to analyze information and present clear, actionable recommendations.
• Ability to prepare reports, charts, graphs, and presentation materials.
• Ability to learn and effectively use systems such as CivicPlus, Granicus, ClearGov, Incode 9, NEOGOV, and other City platforms.
• Ability to adapt to new technologies, including the integration of AI tools.
• Ability to establish and maintain effective working relationships with internal and external stakeholders.
• Ability to navigate sensitive issues with professionalism and diplomacy.
• Ability to demonstrate and uphold the City of Liberty Hill Core Values.
• Ability to work collaboratively and foster a respectful, team-oriented environment.

Responsibilities

• Manage and coordinate complex projects and assignments on behalf of the City Manager and Assistant City Managers, ensuring timely completion and effective tracking of progress.
• Serve as a liaison between the City Manager’s Office and internal departments, boards, commissions, partner agencies, and community stakeholders.
• Maintain and monitor the City Manager’s pending items and priority lists; provide regular updates and highlight issues of significance to City leadership and the City Council.
• Oversee administrative functions of the City Manager’s Office, including budget tracking and procurement activities.
• Support intergovernmental relations efforts by monitoring legislative activity, conducting policy research, drafting correspondence, and assisting with advocacy initiatives.
• Coordinate City events and official functions such as State of the City, ribbon cuttings, groundbreakings, and other ceremonial or community events.
• Research and respond to inquiries and concerns from residents, City Council, and staff by coordinating with departments and communicating findings and resolutions.
• Engage with the public in a professional manner and ensure timely follow-up on service requests and concerns.
• Prepare executive-level correspondence, reports, presentations, and briefing materials.
• Represent the City Manager’s Office at meetings, events, and committees as assigned.
• Develop and deliver presentations; facilitate meetings and coordinate internal working groups and committees.
• Assist with the evaluation and communication of sensitive or complex issues impacting City operations or public policy.
• Support the annual budget process, including analysis and preparation for City Manager’s Office and related departments.
• Support internal employee engagement efforts, including assisting Human Resources in planning and coordinating the City’s annual employee event.
• Participate in ongoing professional development to remain current on best practices in public administration and local government.
• Perform other related duties and responsibilities as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level