Assistant to AD Child Welfare and Adult Services

State of Maryland • Talbot, MD

14h

About The Position

The position provides complex secretarial and administrative support to the Assistant Director for Child Welfare and Adult Protective Services, the Children's Advocacy Center supervisor, and Child Welfare and Adult Protective Services supervisors and staff. Duties include preparing correspondence, reports, agendas, minutes, and project materials; supporting review and leadership activities; coordinating records, mail, travel paperwork, training, and community donations; and serving as a Notary Public.

Requirements

• Graduation from an accredited high school or possession of a high school equivalency certificate.
• Three years of secretarial or clerical work involving typing duties.
• Ability to accurately type at least 40 words per minute on a personal computer keyboard may be required, depending on the specific position requirements.

Nice To Haves

• One year of experience using computer software such as Microsoft Office Suite/365 (e.g., Word, Excel, and PowerPoint) or Google Workspace (e.g., Drive, Docs, Sheets, and Forms).
• Six months of experience as a project coordinator managing day-to-day tasks, timelines, and communications required to keep a project on schedule.
• One year of experience managing the retention of confidential records and Personally Identifiable Information (PII).
• Six months of experience in a position requiring emotional resilience and stability when exposed to stress or trauma.
• Six months of experience as a Notary Public.

Responsibilities

• Compose correspondence and assemble reports in draft form for final signature and/or distribution for the Assistant Director.
• Design, format, and assemble projects independently.
• Support administrative activities of the Child and Family Services Review (CFSR) and Social Services Administration (SSA) reviews.
• Prepare agendas and meeting minutes for the Child Welfare and Adult Services Unit, Services Unit Leadership, Multi Disciplinary Team (MDT), and Adult Public Guardianship Review Board.
• Compose correspondence and reports for Child Welfare and Adult Services supervisors and staff.
• Distribute mail and emails related to court reports, Qualified Residential Treatment Program (QRTP) referrals, and certified drug results to all parties.
• Maintain the closed records file room and record retention schedule.
• Complete travel requests and reimbursement paperwork for services staff.
• Serve as a Notary Public.
• Coordinate continuing education training.
• Organize holiday donations and distributions from the community.

Benefits

• Health insurance, dental, and vision plans offered at a low cost.
• Six personal leave days annually for new State employees, prorated based on start date.
• Ten days of accumulated annual leave per year.
• Fifteen days of accumulated sick leave per year.
• Up to 60 days of paid parental leave upon the birth or adoption of a child.
• At least 12 holidays per year.
• Credits toward a retirement pension.
• Positions may be eligible for telework.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED