Assistant Supervisor Financial Accounting - Hampden Superior Court

Massachusetts Trial Court•Springfield, MO

10d•Onsite

About The Position

The Superior Court is seeking an Assistant Supervisor Financial Accounting for Hampden Superior Court. This role performs bookkeeping duties for an assigned court, overseeing the collection of monies and checks, processing disbursements, daily and monthly posting, maintaining trial balances, balancing court bank accounts, and preparing reports. The position also involves reconciling daily receipts, making deposits, preparing financial reports, and performing administrative tasks. The Assistant Supervisor functions in a supervisory capacity, overseeing staff who collect payments, and may also perform administrative and case processing duties as needed. The role operates under the direction of a Department Head or designee.

Requirements

Associate degree from an accredited college or university
Four (4) years of related work experience
Equivalent combinations of education and experience will be considered for meeting minimum qualifications.
Knowledge of modern office equipment and technology, including computers and applicable software (e.g. Microsoft Excel).
Knowledge of Departmental and court policies and procedures.
Knowledge of basic procedures of accounting and bookkeeping.
Knowledge of principles and practices of employee supervision.
Skill in organization and time management.
Skill in attention to detail.
Skill in proficiency in standard accounting and bookkeeping principals.
Skill in customer service.
Skill in data entry.
Skill in multi-tasking / Prioritization of work.
Skill in leadership
Ability to establish effective working relationships with others.
Ability to prepare clear and accurate reports.
Ability to maintain appropriate records.
Ability to maintain confidentiality of information.
Ability to communicate effectively, both orally and in writing.
Ability to work independently and follow oral and written instructions.
Ability to resolve financial discrepancies.

Nice To Haves

Communicates and demonstrates the ethics and values of the Trial Court.
Employees are fully committed to fulfilling the Trial Court and associated Departmental missions.
Employees are committed to participating in ongoing Trial Court training and educational offerings to advance their professional development. Managers are equally committed to affording opportunities to those they supervise as scheduling permits.
Conducts oneself in a courteous and professional manner towards both Trial Court employees and the public.
Knowledge and ability to support the fiscal staff in administering budgets, state contracts, procurement matters, and accounts management.
Promotes an environment of diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural backgrounds.
Works with others cooperatively, and promotes teamwork, contributing to a work environment that focuses on shared departmental goals.
Accurately identifies and assesses common fiscal errors and fiscal procedural issues within the department and initiates corrective action.

Responsibilities

Supervises the work of assigned personnel, including assigning and reviewing work, as well as providing guidance.
Prepares, reconciles, and distributes monthly/quarterly statements and financial reports for the department.
Prepares financial reports and serves as point of contact for financial audit inspections.
Serves as a point of contact with Administrative Offices, financial institutions/banks, and external agencies regarding accounting issues.
Closes the financial books, runs daily reports, and makes the bank deposit.
Answers incoming calls and provides information in response to all inquiries regarding money issues.
Completes end of the month closing process and disburses all revenues and other funds to the appropriate entities, including the processing of restitution and other fees.
Reconciles all revenues collected daily. Checks balances against accounting receipt records and docket information.
Trains other office staff on all office fiscal functions including cashiering, backup bookkeeping, and fiscal policies/procedures.
Coordinates the accounting of processing of bail money, including recording money received, returned or forfeited.
May prepare reminder letters and warrant notifications to individuals who owe money.
Maintains bank accounts related to civil and criminal matters.
Creates, amends, maintains fiscal controls and protocols.
Performs the duties of the Case Administrator classification, as needed.
May perform the duties of the [supervisory] classifications, as needed.
Performs other duties as required.