Assistant, Strategic Initiatives

Davis Polk & Wardwell LLP•New York, NY

2d•$70,000 - $75,000

About The Position

The Assistant, Strategic Initiatives, provides secretarial, technical and organizational support to the COO, the Director, Strategic Initiatives (“Director”) and the Strategic Initiatives team. This is a dynamic position requiring the ability to demonstrate professionalism, effective communication skills and use of good judgment through understanding of our Firm’s policies as a valued member of the Business Services team.

Requirements

Demonstrates excellence, utmost integrity and sound judgment
Works collaboratively in a team-oriented environment across a variety of stakeholders
Takes initiative and ownership of responsibilities
Provides prompt, responsive and thoughtful service to external and internal clients alike
Contributes to a respectful, inclusive and high-performing culture
Ability to maintain utmost discretion of confidential information
Ability to maintain professional composure in high-pressure situations and a fast-paced, multi-authority environment
Highly adaptable and flexible, with the ability to respond effectively to changing priorities
Superior organizational and project management skills
Excellent written, verbal, and interpersonal communication skills
Strong independent problem-solving skills
A sharp eye for detail
Possesses a proactive, can-do attitude and a willingness to take on diverse assignments, including tasks outside of core day-to-day responsibilities
Ability to proofread typed material for typographical, spelling and grammatical errors
Proficiency in Microsoft Office (PowerPoint, Excel, Word)

Nice To Haves

Minimum of 3 years’ experience preferred

Responsibilities

Proactive calendar management (schedule in-person / virtual meetings, send outlook invitations, track rsvps), arrange conference room reservations, catering and AV requests
Answer and place telephone calls professionally, and take accurate and complete messages for the COO and Director
Arrange domestic / international travel
Prepare and submit expenses reports
Prepare, secure necessary approvals and process department invoices
Draft, review and send communications on behalf of COO and Director
Plan and coordinate quarterly leadership team events and additional special events as requested by the COO or Director
Assist with departmental logistics planning and project management support as needed
Conduct ad hoc research and assist with special projects