Assistant Sourcing Specialist

JLL•Louisville, KY

11d•$74,000 - $78,000•Remote

About The Position

JLL empowers you to shape a brighter way . Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Assistant Specialist, Strategic Sourcing- What this job involves Provide support for Integrated Facilities and Property Management clients and internal stakeholders related to optimization of JLL managed services operations and sourcing strategies. Responsible for delivering supplier and operational improvements; leading and executing strategic initiatives. Provide support, instruction and follow-up to operations teams RFP/bid, contracting and operational processes. Be proactive and manage internal and external customer expectations. Create and track Sourcing Requests for contract extensions, renewals and new services. Act as a liaison between Shared Services, Corporate Legal and Risk Management to ensure all contractual terms and conditions comply with standard or other contract changes and are formally reviewed and approved by legal/risk management. Assist Sourcing Leader with work priorities, complete deliverables timely and resolve issues with Operations teams, temporary help and/or project-specific dedicated personnel to assure client satisfaction, customer satisfaction. Provide analysis and compliance reporting to Sourcing Lead, identifying risks and actions as appropriate compliance gaps between procurement and work order systems. Complete quarterly system audits to ensure KPI reporting is accurate. Complete quarterly vendor management audits to ensure information is accurate. Ensures compensation rates in Work Order systems align with service agreements and are updated in accordance with contractual increases and service level changes.

Requirements

2-5 years strategic sourcing experience
Great Inter-personal skills
Organization skills
Strong Analytical Ability
Proven ability to work independently while supporting teams in decentralized environment.
Excellent communication skills – oral and written.
Experience with stakeholder communications.
Contract Management experience
Sourcing & Procurement software

Nice To Haves

Bachelor's degree (BA/BS) from four-year college or university preferred.
Project management and business transitions experience preferred.

Responsibilities

Provide support for Integrated Facilities and Property Management clients and internal stakeholders related to optimization of JLL managed services operations and sourcing strategies.
Responsible for delivering supplier and operational improvements; leading and executing strategic initiatives.
Provide support, instruction and follow-up to operations teams RFP/bid, contracting and operational processes.
Be proactive and manage internal and external customer expectations.
Create and track Sourcing Requests for contract extensions, renewals and new services.
Act as a liaison between Shared Services, Corporate Legal and Risk Management to ensure all contractual terms and conditions comply with standard or other contract changes and are formally reviewed and approved by legal/risk management.
Assist Sourcing Leader with work priorities, complete deliverables timely and resolve issues with Operations teams, temporary help and/or project-specific dedicated personnel to assure client satisfaction, customer satisfaction.
Provide analysis and compliance reporting to Sourcing Lead, identifying risks and actions as appropriate compliance gaps between procurement and work order systems.
Complete quarterly system audits to ensure KPI reporting is accurate.
Complete quarterly vendor management audits to ensure information is accurate.
Ensures compensation rates in Work Order systems align with service agreements and are updated in accordance with contractual increases and service level changes.