Robert Eagle Staff Middle - Assistant Secretary (203/8) - 1.0 FTe

Seattle Public Schools • Robert Eagle Staff Middle School, WA

3d • Onsite

About The Position

The job of Assistant Secretary - Middle School is done for the purpose of providing secretarial and administrative support to the assigned assistant principal or administrator; communicating information to students, parents, staff, and/or other Districts; ensuring compliance with financial, legal and administrative requirements; and supporting the broad array of services provided to students, parents, instructional and support employees.

Requirements

• High school diploma or GED equivalent.
• Two (2) years of clerical/secretarial experience which has included responsibility for records maintenance and significant public contact.
• Valid State of Washington Driver's License or equivalent mobility.
• Criminal Justice fingerprint and background check.

Nice To Haves

• College or business school may substitute for up to one year of the required work experience on a month-for-month basis.
• eSIS, SAP

Responsibilities

• Compiles data from a variety of sources (e.g. calendars, meetings, etc.) for the purpose of complying with financial, legal and/or administrative requirements.
• Coordinates a variety of programs and/or activities, as assigned (e.g. calendars, student announcements, suspensions/discipline, luncheons, emergency care cards, field trips, meetings, interviews, travel arrangements, tutors, etc.) for the purpose of ensuring proper notification to parents, staff administrators, meeting staff needs and efficient utilization of personnel, equipment and facilities.
• Monitors assigned activities and/or program components (e.g. busses, athletic referrals, early dismissals, lockers, fire drills, attendance, etc.) for the purpose of ensuring compliance with financial, legal and/or administrative requirements.
• Performs record keeping and general and program specific clerical functions (e.g. scheduling, copying, faxing, mailings, etc.) for the purpose of supporting site activities and/or administrative requirements.
• Processes documents, materials and cash receipts (e.g. requisitions, schedules, purchase orders, incoming deliveries, etc.) for the purpose of disseminating information and/or materials to appropriate parties.
• Responds to inquiries from a variety of internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitating communication among department and/or providing direction as may be required.
• Supports assistant principal and/or other school administrative personnel for the purpose of providing assistance with administrative functions.
• Performs related duties consistent with the scope of the position.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED