Assistant Records Supervisor

Government of Alberta•Edmonton, AB

13d•CA$57,215 - CA$72,395•Onsite

About The Position

The Alberta Public Service works to build a stronger province for current and future generations. We make a difference in the lives of Albertans through rewarding and diverse career opportunities. The Court and Justice Services (CJS) division provides a wide range of resolution and court services for people involved in legal disputes. In collaboration with the courts of Alberta, Court and Justice Services provides various programs and services including educating and helping Albertans finding solutions for legal issues, navigating the court system, offering programs at no cost or a nominal charge, and administrative support to all courts in Alberta. To learn more about Court and Justice Services please follow the link at https://www.alberta.ca/court-and-justice-services.aspx. Bring your leadership and organizational expertise to a role that strengthens the administration of justice. The Court of King's Bench is seeking an Assistant Records Supervisor to lead records operations, support staff development, and ensure the secure and efficient management of court information in a fast-paced environment. Working within established guidelines, your main responsibility is to coordinate record retention/ disposition/ data entry/search requests/ list prep for Court of King’s Bench Civil, Family, Divorce, Criminal, and Surrogate/Bankruptcy court, in order to ensure optimum use of available filing space and quality assurance measures. Your are responsible for the direct supervision of Admin Support 3 classification positions and responsible for identifying any FOIP issues relating to administration files.

Requirements

Knowledge of Public Records Authorities and Schedules and Alberta Rules of Court.
Knowledge of various Provincial and Federal Statutes as they relate to record retention/disposition and document filing.
Communication skills (verbal and written).
High School Diploma and three years of related experience and demonstrated knowledge of Microsoft Office Suite including SharePoint, Word (editing and formatting), Outlook (scheduling meetings, e-mail distribution lists, etc.) and Excel is required.

Nice To Haves

Experience providing administrative support to an executive office.
Education in related field would be an asset.
Certification or training in M365, Office and Microsoft Teams.
Experience with drafting correspondence and using SharePoint.
Experience with performing records management, event coordination and Minute taking.
Experience providing direction, guidance, and supervision to multiple staff.
Experience with 1GX, CASES/JOIN and processing Invoices.

Responsibilities

Liaise with Managers at various court levels to assess present file space requirements and forecast future requirements as they relate to records retention.
Develop and implement improved records information retrieval systems.
Assign and prioritize tasks to ensure efficient handling of data entry, search requests, and administrative duties.
Monitor workloads and redistribute tasks as necessary to meet deadlines.
Set performance expectations and ensure team members understand their responsibilities.
Facilitate communication between the team and management regarding updates, changes, or new initiatives.
Track and evaluate team performance against established goals and benchmarks.
Conduct regular performance reviews and provide constructive feedback.
Act as assistant FOIP (Freedom of Information and Protection of Privacy) Representative.