Assistant Receiving Manager

HEI Hotels and Resorts•New York, NY

8h•Onsite

About The Position

Assist the Hotel Departments in their purchasing needs, while monitoring hotel spending. This role involves communicating with various food and beverage departments to order products, forecasting operational needs, scheduling deliveries, and monitoring the quality of received goods. The position also requires determining requirements for catering menus, participating in hotel meetings, and supervising purchasing staff. Additionally, the role involves obtaining bids from vendors, placing orders for non-food items, maintaining purchasing programs, ensuring adherence to corporate policies, and managing inventory levels to minimize waste and maximize turnover. The Assistant Receiving Manager must also comply with attendance rules and perform other job-related duties as assigned.

Requirements

High school diploma or equivalent required.
Must have full knowledge of food, beverage, general and printing products and purchasing procedures.
Basic mathematical and computer skills to order items and track deliveries.
Ability to apply basic supervisory skills to plan, organize, direct, coach, train and discipline associates, as necessary.
Effective verbal and written communication skills.
Ability to adapt communication style to suit different audiences, such as effectively communicating with supervisors, coworkers, public etc.

Nice To Haves

Hotel experience preferred.

Responsibilities

Communicate with Director Food and Beverage, Executive Chef and Sous Chefs and order all F and B products according to hotel needs and specifications.
Forecast operational needs and schedule deliveries of all food and beverage items.
Monitor the grades and quality of products received to ensure that they meet the hotel's established standards.
Determine the food and beverage requirements for all catering menus, and orders according to guarantee of the menus.
Participate in all hotel meetings including weekly staff, Food and Beverage, and daily menu meeting.
Supervise purchasing staff, including interviewing prospective associates for the purchasing department, training, coaching, counseling and discipline, to ensure the smooth operation of all aspects of the purchasing department, such as ordering, receiving, issuing and storing.
Obtain bids from vendors, using the telephone and FAX machines, according to the specifications set by the department heads.
Determine the best possible price for the desired items, and place orders for all non-food items.
Schedule deliveries of non-food items to meet the operational needs outlined by the department heads.
Maintain HEI Hotels and Resorts purchasing programs and arrangements.
Ensure adherence to all corporate purchasing policies and procedures such as requisition process.
Personally check and ensure appropriate levels of inventories are maintained to minimize waste and maximize ratio turnover.
Comply with attendance rules and be available to work on a regular basis.
Perform any other job related duties as assigned.