Assistant Real Estate Project Manager -Remote East Coast

Concentra•Louisville, KY

4d•Remote

About The Position

The Assistant Project Manager will partner with the Real Estate team with daily activities and projects in accordance with Concentra policies, practices, and procedures. Ensures the delivery of exceptional customer service by putting all customers (internal and external) first.

Requirements

Associate Degree from an accredited college or university.
2 years of experience.
Experience working with inbound calls/conference calls
Experience with invoice processes
Experience with vendor management and W9’s
Ability to learn the Bidding processes
Ability to learn how to read Construction Drawings
Experience with Weekly and monthly reporting
Concentra Core Competencies of Service Mentality, Attention to Detail, Sense of Urgency, Initiative and Flexibility
Ability to make decisions or solve problems by using logic to identify key facts, explore alternatives, and propose quality solutions
Outstanding customer service skills as well as the ability to deal with people in a manner which shows tact and professionalism
The ability to properly handle sensitive and confidential information (including HIPAA and PHI) in accordance with federal and state laws and company policies
Proficient in MS Office suite—Word, Excel, PowerPoint
Ability to interface with people using tact and diplomacy
Ability to maintain confidentiality (e.g., Invoice payments, Job Cost report, Lease information, Personnel information)
Excellent written and oral communication skills.
Organization and attention to detail
Ability to coordinate and prioritize multiple tasks in a fast-paced environment
Ability to work under pressure
Excellent telephone etiquette
Superior organizational skills
Strong ability to review and edit text and prepare various written documents

Nice To Haves

Prior construction knowledge or project management skills

Responsibilities

Ability to travel throughout the year, on an as needed basis, to various project sites to assist Project Managers with preliminary site visits, vendor meetings, and/or site setups
Assist the Facilities team with large remediation projects
Collaborate with Director and Project Managers to support annual capex budget, which includes list of upcoming and desired projects, scope of work, and projected cost
Drive project budget submittal and approval progress tracking and communicate status to Project Managers
Prior construction knowledge or project management skills to enhance functional group collaboration efforts
Conduct weekly project update calls and follow-up on outstanding tasks resulting from weekly meetings
Track and manage vendor invoices
Supports Project Manager by attending weekly Procurement calls and gaining experience and knowledge of the process
Participates in coordination and management of project close out
Interpret and review leases and understands the verbiage related to the LL Work Letter, T.I. Reimbursement process, and Surrenders
Independently interact with property owners, municipal offices, real estate brokers, etc. In addition to working with Real Estate Project Managers, local teams, and other internal departments.
Manages priorities methodically, addresses unexpected/urgent requests and maintains balanced workload
Resourceful at identifying and resolving issues