Assistant Purchasing Manager- Soho House Toronto

Soho House & Co.•Toronto, ON

2d•CA$60,000 - CA$62,000•Onsite

About The Position

The Assistant Purchasing Manager for Soho House is responsible for the purchasing, storage, and inventory of products, including all beverages, China/glass/silver, linen, and cleaning supplies. This role also involves coordinating with department managers to ensure efficient product ordering and storage.

Requirements

2 – 3 years experience in a similar role.
Background in overseeing ordering against budgets, maintaining a beverage program, and supervising/managing.
Food and Beverage ordering experience.
Beverage and Finance knowledge.
Previous experience receiving perishable and non-perishable items that require storage temperatures be kept at specific state / government regulated level.
Must be able to speak and read fluent English to communicate with our centralized support office, other department heads, and vendors and delivery personnel.
Read package slips, labels, etc.
Flexible schedule and team-player.
Detail oriented and proven ability to build relationships with vendors and other company stakeholders.
Ability to multitask, prioritize, and work in a fast-paced environment.
SmartServe certified.

Nice To Haves

Knowledge of Adaco or other ordering systems preferred.

Responsibilities

Oversee receiving team in daily tasks of receiving products physically and in Adaco.
Print daily Purchase Orders for matching to invoices/BOLs.
Fill department requisitions as needed.
Transfer product between outlets.
Run the daily Receiving Report.
Open and close weekly period at optimal time, understanding the needs of the site and finance/AP teams.
Manage order guides and maintain templates, assist departments in maintaining their own templates.
Assist receiving team and other departments to keep the Adaco Receiving Center up to date and communicate any notes to PM.
Execute monthly inventory counts into Adaco and participate in recounts as requested.
Assist in Inventory reporting.
Run Recipe Report and coordinate with food and beverage teams for 100% compliance.
Compile all invoices for food, beverage, and variables and send to AP on a weekly basis.
Ensure all invoices are received correctly in Adaco before sending to AP.
Help other departments to fix any issues.
Host weekly calls with Purchasing/Receiving and AP to discuss payment issues and priorities.
Reconcile statements and invoices when necessary.
Maintain stock of Beverage Storeroom, order correct quantities to keep up with PAR levels and ensure operation within beverage cost of sales percentage.
Meet with bar and events teams about large scale events, new product requests, and work with vendors, partnership, PM, and procurement to source necessary items.
Maintain compliance with beverage partnerships, including stock requirements and menu placements.
Assist PM and Lead Receiver with maintaining stock of disposable items and cleaning supplies, ensure ordering within variable cost of sales budgets.
Work with procurement team to source items, negotiate better pricing, etc.
Perform other duties as assigned by supervisor/manager.