Assistant Property Manager (CRE)

Cushman & Wakefield•San Francisco, CA

1d•$31 - $36•Onsite

About The Position

The Assistant Property Manager is responsible for assisting in all areas defined as a part of the Sr. Assistant Property Manager job description, as well as performing property administrator job duties if there is no property administrator role on the team. The Assistant Property Manager will ensure a high level of professionalism and foster positive relationships with tenants and clients. This role provides full administrative support, coordinates office supplies, assists in lease administration activities, ensures property files are maintained, prepares bid proposals and service contracts, obtains aging reports for management, processes invoices, coordinates tenant move ins and move outs, oversees maintenance of work order and purchase order systems, develops and maintains a comprehensive Tenant Service Package, updates office procedures, ensures Certificates of Insurance are up to date, oversees processing of staff hours and expense reports, ensures tenant bill-backs are processed, assists with annual budgets and monthly financial reports, and leads regular property inspections.

Requirements

High school diploma/GED equivalent
At least 1 year of real estate property management or related experience
Proficiency in Microsoft Office Suite
Demonstrates initiative and reflects a sense of urgency in daily duties by meeting or improving upon deadlines

Nice To Haves

Bachelor’s Degree preferred

Responsibilities

Provide full administrative support, including phone support, typing, reports, filing and distribution of correspondence.
Coordinate office supplies in absence of a property administrator.
Assist in lease administration activities, including abstracting leases and keeping our database current.
Ensure all property files are prepared and maintained in an orderly and logical manner, including leases and contracts.
Prepare and coordinate bid proposals and service contracts.
Obtain aging report for management and follow up on all delinquencies, utilizing C&W or client-directed policies.
Ensure invoices are processed in accounting with appropriate back-up and according to established procedures.
Coordinate tenant move ins and move outs, including furniture delivery and pick up.
Oversee maintenance of work order and purchase order systems.
Responsible for aspects of development and maintenance of a comprehensive Tenant Service Package, including tenant handbooks, tenant anniversaries, holiday gifts, park events, quarterly newsletters, and training meetings or programs for tenants.
Responsible for ensuring tenant information within data base is current and up to date.
Update and maintain office procedures in the property Operation’s Procedure Manual under direction of manager.
Ensure Certificates of Insurance for tenants and vendors are up to date.
Oversee the processing of management and maintenance staff hours, expense reports, check requests for review and approval.
Ensure that above standard tenant bill-backs for electrical usage, after hours HVAC, and other similar charges are processed in a timely manner.
Assist supervisor with aspects of annual budgets preparation and monthly financial reports, as well as preparation of bank deposits if processed at on site management office.
Responsible for leading regular inspections of properties with janitorial and landscape providers and any other service provider as directed by the manager.
Participates in performance oversight of all service contractors who perform contract services.