Assistant Property Manager

OMERS•Berkeley, CA

7d•Onsite

About The Position

Join a global real estate investor, developer, and manager that combines capital and capabilities to create real estate strengthening economies and communities. The Assistant Property Manager will report to the building’s Property Manager and assists with the management and operations of office buildings and complexes. This role primarily focuses on day-to-day site and tenant matters, while also supporting and acting as backup for Property Managers when required. The position involves building and maintaining positive relationships with customers, vendors, and team members, and assisting with reporting, budgeting, lease administration, and special projects as assigned.

Requirements

A team-first, collaborative mindset with a customer-service mentality.
A basic understanding of financial concepts and contracts, with the ability to interpret financial reports and non-complex legal clauses.
Intermediate proficiency in the Microsoft Office Suite.

Nice To Haves

A minimum of 1–4 years of related commercial real estate experience or post-secondary education (mandatory); 2–4 years of commercial real estate experience with demonstrated expertise in property management and/or post-secondary education preferred.
Real estate license, or RPA/FMA or PMP designation, considered an asset.

Responsibilities

Establish ongoing relationships to understand and respond to tenant needs and concerns.
Manage and assist with tenant onboarding / offboarding processes.
Serve as a liaison between tenants and site teams.
Ensure tenants are compliant with all building policies.
Resolve minor escalated customer concerns.
Serve as the point of contact for the tenant app.
Prepare and deliver notices to tenants with respect to lease administration.
Maintain knowledge of, and the ability to interpret, lease clauses to ensure tenant compliance.
Assist the PM / SPM to ensure all reports are prepared accurately and in a timely manner.
Assist the PM / SPM and property administration with accruals, reforecasting and budgeting.
Assist with the annual preparation of budgets and quarterly reforecasts.
Prepare and coordinate reports and presentations as required.
Take responsibility for certain vendors (e.g., parking) or building amenities (e.g., fitness, lounges), based on the portfolio.
Complete special projects as assigned by the PM / SPM.
Potentially have people-management responsibilities, typically including administrative staff or coordinators, based on experience level and portfolio size.