Assistant Property Manager

Inland Companies • Milwaukee, WI

29d • Onsite

About The Position

Behind every great building is a great property management team. We are seeking an Assistant Property Manager to support a premier Class A office environment in the heart of downtown Milwaukee. This is an opportunity to play a key role in delivering an exceptional tenant experience while supporting the operational and financial success of a high-profile commercial property. This position is ideal for a commercial real estate professional who enjoys building relationships, solving problems, managing details, and contributing to a collaborative team environment.

Requirements

• 2 to 3 years of property management experience
• Strong financial acumen with exposure to budgeting, reporting, accounts payable, collections, and tenant billing
• Experience working with vendors, contracts, and building operations
• Excellent customer service and relationship-building skills
• Strong organizational and time management abilities
• Excellent written and verbal communication skills
• Ability to manage multiple priorities while maintaining attention to detail
• Experience with property management, accounting, budgeting, and work order systems preferred
• A proactive mindset, strong work ethic, and desire to learn
• Embodiment of values: Better Together, Warrior Spirit, Empathy, and Integrity

Nice To Haves

• Experience with property management, accounting, budgeting, and work order systems preferred

Responsibilities

• Be generally familiar with the property, including tenant locations and building mechanical rooms
• Respond to tenant questions or route requests to the appropriate team members
• Assist with tenant move-ins and move-outs
• Assist with running and troubleshooting amenity spaces and their systems
• Be familiar with ongoing construction and property projects to understand their impact on tenants and recurring services
• Assist with preparation for ownership and lender tours and inspections
• Understand corporate and ownership requirements and ensure operational practices remain compliant
• Oversee operational contracts
• Bid and award recurring service contracts
• Manage relationships with onsite personnel and contracting parties
• Confirm work is being performed according to contract requirements
• Communicate deficiencies, praise, and contract changes with vendors
• Confirm billing aligns with contract terms
• Develop an in-depth understanding of budgeted amounts, projects, goals, and overall property strategy
• Make recommendations that support property spending and reforecasting objectives
• Assist the Property Manager with coaching the property team on accounting systems and processes, including purchase orders and rent rolls
• Serve as a second-level approver of accounts payable invoices
• Assist and supervise collection efforts and recommend escalation strategies when necessary
• Prepare monthly accruals and reclasses
• Assist and supervise monthly charge reports and billing statement creation
• Assist with monthly reporting preparation and review
• Assist with monthly uploads of actual expenses and tenant CAM billings into reforecasting systems
• Support reforecasting of income and expenses
• Partner with the property team to create and manage annual budgets
• Assist with ownership and lender reporting
• Participate in lender reimbursement draw preparation
• Assist with CAM estimate creation and annual true-ups
• Help answer tenant questions regarding CAM estimates and reconciliations
• Assist with monthly work order billing
• Participate in leasing activities as needed, including prospective broker tours
• Gather information for leasing proposals
• Assist with lease abstracts and onboarding of new leases
• Develop a working understanding of lease language and apply lease provisions to accounting and operational questions
• Understand and utilize required accounting, budgeting, and work order software systems
• Obtain necessary licenses and certifications for the position
• Recommend and pursue training and educational opportunities
• Participate in staff, corporate, ownership, and stakeholder meetings as needed
• Perform other duties as assigned

Benefits

• Health, dental, and vision insurance
• 401(k) with company match
• Paid time off and company holidays
• Company-paid life insurance
• Tuition reimbursement
• Employee assistance resources
• A variety of voluntary benefits to support you and your family

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed