Assistant Property Manager

Avison Young•Los Angeles, CA

19d•$70,000 - $85,000

About The Position

The Assistant Property Manager reports to the Senior Property Manager or General Manager and supports the manager in all aspects of the management for the assigned portfolio. The individual in this position will assist and support with the operations and financial responsibilities of the portfolio. Relationship building with all tenants to quickly solve tenant problems that may arise and managing tenant satisfaction in efforts to ensure a high level of tenant retention. The base salary is aligned with market data and is estimated between $70,000 to $85,000 (salary) with the ability to achieve additional compensation through bonus. This salary range reflects base compensation for the position across all US locations. Within this range, individual pay is determined by work location and other factors, including relevant education/training, experience, and internal equity.

Requirements

Bachelor’s Degree, preferably in business, real estate, or finance
Candidate will possess a minimum of three years of related experience
Strong understanding of financial terms and principles and the ability to analyze and conduct complex financial and business decisions
Proficient in Microsoft Word and Excel
Ability to express ideas clearly in written and verbal communications, with the capability to create complex financial and business-related documents
Strong organizational skills and detail-oriented
Proven record of providing excellent internal and external customer service

Responsibilities

Work with Operations and Property Management on the day-to-day operations of the assets, ensuring custodial, life-safety, engineering, site services, and general maintenance, are implemented and carried out in a manner consistent with Avison Young policies and client directives.
Assist with the maintenance of the computerized Preventative Maintenance Program (Angus AnyWhere ) and monitor, dispatch and follow-up on tenant requests, preparation of monthly chargeback reporting.
Complete physical inspections and reporting of interior and exterior property; correct deficiencies immediately or report to the Property Manager & Director, Property Management for appropriate action and follow-up.
Assist building operations as requested; ensure optimum operation of the Building Energy/Automation Management system working in conjunction with the Property Manager & Director, Property Management and 3rd party energy management consultant.
Process accounts payable
Process cash receipts and accounts receivable
Assist in preparation and distribution of tenant communication in line with client and AY.
Maintain up-to-date contact lists.
Co-ordinate and supervise all contracts, including periodic reviews of all service contracts ( ie : maintain up-to-date contract log, assist with tendering, verify invoices match contract pricing and PO’s).
Ensure that all site-specific documentation and financial reports are completed accurately and on time, (as applicable).
Assist in preparation and submission of industry awards (BOMA, LEED, etc.).
Respond positively and promptly to requests from tenants and occupants.
Oversee the implementation of ongoing contract programs to constantly assess tenant and occupant needs and to ensure problems are being solved promptly to the mutual benefit of the tenant, client, and the properties in accordance with contract scope and Service Level Agreements (SLA’s).
Collect, analyze and report statistical data as may be required to provide accurate and current assessment of management objectives (KPI – response times and deliverables).
Monitor and ensure the property is environmentally compliant with environmental legislation, codes and corporate best practices.
Monitor and ensure that tenants and vendors comply with insurance requirements and coordinate all claims, as required.
Assist as needed in the development and preparation of a variety of budgets, financial reports (monthly and quarterly), contracts, expenditures and purchase orders related to the facilities.
Assist in preparation and publication of the annual budget, reforecasts and business plans.
Assist in the development of capital budgets for the property. This includes contributions towards a ten-year plan of maintenance, facility improvement, and cost reduction initiatives.
Research and report on various equipment and systems for purchase or upgrade.
Thoroughly familiar with the management contract and all requirements contained therein.
Facilitate and coordinate on-going, open communication with tenants by attending various meetings as required; understand, assess and address tenant operational concerns in order to ensure their needs are being met and the organizations assets are maintained appropriately.
Assists with such other administrative, management, property and client related duties as assigned.