Assistant Property Manager

Akam Associates Inc.•Miami Beach, FL

20h•Onsite

About The Position

AKAM provides unparalleled knowledge, industry-leading technology, cost-saving initiatives, and the best customer service in the industry to every condominium, cooperative, homeowners association, and investment property we service. From comprehensive financial oversight to operations management, compliance administration, and violation removal, we maximize operational efficiency and value for our clients. Our core values include Innovation, Collaboration, Elevation, Accountability & Hospitality. We are seeking a dedicated and detail-oriented Assistant Property Manager to support our property. The ideal candidate will assist the Property Manager in ensuring smooth operations, maintaining high standards of service, and fostering a positive community experience for residents.

Requirements

High school diploma or equivalent required
Minimum 2 years of property management experience, preferably in a condominium or high-rise setting.
Strong knowledge of property management software (e.g., Yardi, Avid,Building Link) and Microsoft Office Suite.
QuickBooks experience is required.
Excellent communication, organizational, and multitasking skills.
Ability to handle sensitive situations with professionalism and confidentiality.

Nice To Haves

bachelor’s degree in property management, business, or related field preferred.
Florida CAM (Community Association Manager) license a plus.

Responsibilities

Assist the Property Manager in overseeing the day-to-day operations of the property, including vendor management, building maintenance, and resident services.
Respond promptly to resident inquiries, complaints, and service requests, ensuring high levels of satisfaction.
Conduct property inspections to ensure cleanliness, safety, and compliance with regulations.
Maintain accurate records, including resident files, financial documents, and maintenance logs.
Assist with preparation and distribution of notices, newsletters, and updates to residents.
Coordinate scheduling for building services, maintenance, and repairs.
Support the Property Manager in managing budgets, reviewing financial statements, and tracking expenses.
Assist with collections of association fees and follow up on delinquent accounts.
Review and approve vendor invoices in accordance with company guidelines.
Assist in supervising on-site staff, including maintenance and concierge teams, to ensure quality service delivery.
Liaise with contractors and vendors to coordinate services and ensure timely completion of work.
Monitor vendor contracts to ensure compliance with agreements and quality standards.
Ensure the building complies with local, state, and federal regulations, as well as association policies.
Monitor safety protocols and emergency preparedness plans, assisting in training and implementation.
Foster positive relationships with residents by providing exceptional customer service.
Organize and assist with resident events and community activities.
Address concerns diplomatically and work toward amicable resolutions.