Assistant Property Manager

Newmark•San Mateo, CA

22d•$75,000 - $85,000•Onsite

About The Position

The Assistant Property Manager plays a crucial role in supporting the Property Manager in the day-to-day operations of assigned properties. This includes coordinating maintenance programs, responding promptly to tenant requests, managing vendor relationships, and assisting with financial administration. The role requires strong organizational and communication skills, with the ability to handle general administration in the absence of the Property Manager.

Requirements

Bachelor’s degree or equivalent work experience
Minimum of 2 years previous property/facilities management experience
Experience in and working knowledge of business/office administration
Ability to handle general administration of the property in the absence of the Property Manager, or when otherwise called upon
Strong written and verbal communications skills, with ability to produce communications and other materials that are effective and of a professional nature
Computer proficiency with strong knowledge of MS Word, Excel and Power Point. Ability to learn new and business specific, software programs as needed
A valid real estate license is required in states where work is performed.

Responsibilities

Coordinate maintenance programs relating to the interior and exterior conditions and appearance of the assigned property.
Provide prompt and positive response to requests from property tenants, implement ongoing contact programs, assess tenant needs, and ensure problems are solved promptly to the mutual benefit of the tenant and the properties.
Participate in the selection of contract services, vendor negotiations for service agreements, and day-to-day monitoring of vendor performance to ensure full compliance with standards.
Participate in the development and administration of the strategic property plan and budget for the property, under the direction of the Property Manager.
Assist in the collection, analysis, and reporting of data required to provide accurate and current assessments of property management objectives.
Administer all tenant leases to ensure full compliance with lease provisions, including timely determination of escalations, timely collection of all rents, and participation in appropriate action to lease available space.
Participate in the day-to-day financial management of the properties, focusing on accounts receivable, collection activities, maintaining accounts payable on a current basis, and maintaining all necessary financial records and files accurately and timely.
Handle tenant requests and dispatch work orders.
Perform other duties as assigned.
Participate in various meetings and training activities as designated by the Property Manager and/or higher level management.