Assistant Property Manager - New York, NY
About The Position
Rose Associates is seeking a dedicated and detail-oriented Assistant Property Manager to join their team for their multifamily properties. This role is crucial in supporting the Property Manager with daily operations, resident relations, and administrative tasks to ensure the success of residential communities. Rose Associates is a recognized market leader in multifamily and mixed-use real estate, owning, developing, and operating properties across urban markets. They have a dynamic services platform and partner with global investors. Rose Associates has a century of real estate expertise and an impeccable reputation for excellence and integrity. They are a woman-owned business committed to a corporate culture of belonging and inclusion, and they are expanding across the Northeast, providing opportunities for team members to grow their careers in an environment of respect and support.
Requirements
- Minimum of 3 years of multifamily or assistant property management experience.
- Proficiency in navigating computers and property management software, including Microsoft Office, On-Site, Elise AI, RentCafe and Yardi.
- Technical knowledge of building operations and maintenance.
- Understanding of marketing trends, budgeting, and reporting.
- Valid NYS real estate license or ability to obtain one within the first 120 days of employment. All active license holders must register their license with Rose Associates upon hire.
- Work authorization (required)
- Must be available to work weekends (Saturdays and Sundays). The current schedule for this position is Sunday through Thursday.
Nice To Haves
- Bachelor’s degree in business, marketing, real estate, or finance is preferred.
Responsibilities
- Liaise between ownership and residents, including drafting and distributing resident communications.
- Foster positive relationships among residents, management, and building staff.
- Attend designated weekly/monthly meetings, manage all aspects of lease administration, including data entry into property management software, calendar management, and code processing for accounts payable and receivable.
- Maintain office files, inventory, and compliance of storage, bicycle, and fitness agreements.
- Prepare monthly reports, ensuring delinquency is below 0.5% of GPR.
- Coordinate Move In/Move Out schedule, collect insurance certificates, and process Move Out Reports and security deposit refunds.
- Support Resident Manager with post-move out walk-throughs, vendor coordination, and contract reviews.
- Assist Property Manager with budget forecasting, building-related events, and emergencies.
- Provide after-hours on-call support when required and communicate issues to the Property Manager.
- Analyze income and expense patterns, participate in budget forecasting, and provide support in code processing and filing.
- Collaborate with property management on renovations, vendor coordination, and lease enforcement.
- Maintain competitive marketplace intelligence, supervise resident retention programs, and be available for emergencies.
- Must be present on-site, with the ability to move throughout the building, ensuring effective communication with tenants, staff, vendors, and visitors.
- Ability to ascend and descend stairs and be comfortable with exposure to varying environmental climates and circumstances.
- Position may be required to perform duties outside their normal responsibilities as needed.
Benefits
- Significant incentive pay
- Full benefits packages
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
