Assistant Property Manager

BKM Management Company•San Jose, CA

19h•Onsite

About The Position

BKM Management Company is a growing firm seeking driven, entrepreneurial professionals passionate about their work to grow with us. Located in San Jose (West Bay Area), the Assistant Property Manager will be responsible for assisting in all areas defined for the role. This position requires the capability to manage the property in the absence of the Property Manager, including performing all managerial functions included in the Property Manager’s job description or as directed. Primary responsibilities include supporting the Property Manager in ensuring client facilities generate satisfactory cash flow, maintaining the property according to client standards and requirements, and preserving customer satisfaction. The position requires working 100% in-office at least 5 days a week.

Requirements

3-5 years of work experience in a property management role within commercial real estate.
Excellent written and oral communication skills.
Ability to speak and write diplomatically.
Strong organizational and administrative skills with a keen attention to detail.
Strong computer skills including Microsoft Office system.
Motivated and results-driven with strong work ethic.
Exercise discretion and independent judgement.

Nice To Haves

Bachelor’s degree in real estate or other business discipline preferred.
Yardi/AVID experience a plus.

Responsibilities

Complete a broad variety of administrative tasks for the office.
Prepare various documents using Excel and Word.
Ensure general office organization, filing, and scanning support.
Support the property team with various ad-hoc projects.
Act as Receptionist by answering and directing phone calls.
Code and submit invoices daily through AVID/Yardi accounts payable system.
Weekly collections follow up on delinquent accounts.
Twice per month accounts receivable and collections reporting to senior PM team and corporate team with detailed notes.
Respond to tenant work orders and ensure they are completed timely.
Complete tenant billbacks monthly and submit them to the Property Manager/Senior Property Manager for approval prior to processing them in the accounting system.
Set up job codes and input capital contracts for unit rollovers and other property management driven capital projects in Yardi.
Review and complete all assigned tasks in ASANA.
Prepare vendor contracts and cancellations.
Process new vendor set ups.
Draft and complete contracts in DocuSign for new contracts if vendor is not a Master Vendor or if the contract amount exceeds $15,000.
Maintain tenant information database.
Maintain “Critical Dates” report which lists all tenant anniversaries, lease expirations, options, rent increase dates, etc.
Assist with preparation of annual operating budgets and reports for each property.
Assist with preparation of annual operating expense reconciliations.