Assistant Property Manager
About The Position
Berman Construction is a leader in property management and facility services. We are looking for individuals with a strong work ethic, a deep sense of responsibility, a passion for succeeding, and a willingness to go the extra step. Founded in 2006 in Orlando, FL, Berman has become a respected leader in the Property and Facility Services markets. We manage millions of square feet of commercial and other types of properties, providing all services needed to run, manage, and beautify client real estate assets. Our employees come first, as we believe happy and supported employees lead to happy clients. We are committed to ensuring growth is always on the horizon for our team members. If you put customers first, care passionately about your work, and are committed to a respectful team environment, Berman is the right fit for your next career position.
Requirements
- Minimum of three (3) years of commercial, industrial, retail property management and/or association management experience preferred.
- Experience supporting multiple properties and diverse operational responsibilities preferred.
- Proficiency in Microsoft Office Suite, including Outlook, Excel, and Word.
- Experience with Yardi or similar property management software preferred.
- Working knowledge of building systems, including: Building Automation Systems (BAS), Security systems, Access control systems.
- Strong written, verbal, and interpersonal communication skills.
- Basic financial, budgeting, and accounting knowledge.
- Knowledge of commercial lease administration preferred.
- Strong organizational, analytical, and problem-solving skills.
- Ability to prioritize tasks and adapt to changing business needs.
- Ability to work independently while managing multiple assignments and deadlines.
- Customer-focused with strong relationship management skills.
- Ability to maintain confidentiality and exercise sound judgment.
Responsibilities
- Assist in maintaining assigned properties in excellent operational condition.
- Partner with site management teams to ensure building systems are properly maintained and tenant needs are addressed promptly.
- Coordinate property service contracts and vendor relationships, including landscaping, janitorial, and site management services.
- Identify opportunities to improve operational efficiencies and reduce property operating expenses.
- Assist in monitoring compliance with property-specific requirements, including those related to ground lessors, lenders, bondholders, and investors.
- Support capital improvement and maintenance projects as assigned.
- Serve as a primary point of contact for tenant requests and service issues.
- Assist with tenant onboarding, orientations, move-ins, move-outs, and lease administration activities.
- Maintain tenant communication and ensure timely resolution of tenant concerns.
- Manage tenant communication platforms and property-related correspondence.
- Coordinate tenant-related services with site management and vendors.
- Support tenant retention efforts by providing responsive, professional service.
- Assist in preparing annual operating budgets and forecasting repair, maintenance, and capital expenditures.
- Assist with accounts payable processing and coding within company systems.
- Support monthly operational and financial reporting requirements.
- Assist with annual expense reconciliations and operating expense recoveries.
- Monitor utility bill-back processes to ensure tenant charges are accurately administered.
- Support financial tracking and follow-up on property-related expenses.
- Maintain current tenant and emergency contact information for assigned properties.
- Assist in maintaining and updating emergency response plans.
- Ensure tenant and vendor certificates of insurance (COIs) remain current.
- Support compliance with lease requirements, company policies, safety standards, and property regulations.
- Maintain organized and accurate property files, records, contracts, and documentation.
- Ensure documents are properly maintained within shared electronic filing systems.
- Assist with monthly property inspections and preparation of inspection reports.
- Process tenant requests and follow through to resolution.
- Coordinate access control requests and related administrative functions.
- Support internal reporting requirements and cross-functional communication.
Benefits
- Health, dental, and vision insurance
- 401(k) retirement plan
- Paid time off and holidays
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
