Assistant Property Manager

PMI Prime Property Services•Morristown, NJ

5h•$30,000 - $75,000•Onsite

About The Position

PMI Prime Property is a locally owned and operated property management business serving residential, commercial, and homeowners association clients. The Assistant Property Manager helps keep the portfolio running smoothly by supporting leasing, resident onboarding, maintenance coordination, and owner communication while working closely with the Property Manager. This role is designed for someone who wants to grow into a Property Manager position. The Assistant Property Manager follows established workflows, maintains accurate records, learns how portfolio decisions are made, and uses good judgment to identify issues that should be brought to the Property Manager’s attention. The position is based in the Morristown office and includes regular property site visits.

Requirements

Strong organization, attention to detail, follow-up, and written communication skills.
Ability to follow structured workflows and maintain accurate records in a busy environment.
Sound judgment about when to resolve a routine task and when to escalate an issue.
Strong technical abilities.
Valid driver’s license and reliable transportation.
Ability to work out of the Morristown office daily.

Nice To Haves

Knowledge of property management and workflow software comparable to Rentvine, Tenant Turner, and LeadSimple.
Administrative or operations background and a desire to grow into property management.
Working knowledge of Fair Housing requirements.
Exposure to property analysis tools such as Blanket or Rescover.
New Jersey real estate license, which allows participation in leasing activities.

Responsibilities

Conduct regular property site visits to assess maintenance needs, vendor performance, and areas for improvement.
Assist with processing rental applications, verifying required documents, and preparing lease paperwork in Rentvine.
Coordinate with municipalities to obtain certificates required for tenant move-ins, including fire, housing, and lead paint inspections.
Coordinate move-in requirements and confirm that onboarding steps are complete.
Enter and track maintenance work orders, coordinate vendor scheduling under the Property Manager’s direction, and support make-ready work.
Meet vendors at properties to review the scope of work, provide access, and/or prepare new scopes of work.
Provide light administrative support, including scanning invoices and working with Excel files.
Draft owner updates and reporting packets and track follow-up tasks.
Flag screening concerns, resident issues, and financial discrepancies for the Property Manager.
Learn how the Property Manager approaches pricing, property turns, vendor costs, owner discussions, and portfolio performance.
Participate in leasing activities if the individual holds a New Jersey real estate license.