Assistant Property Manager

KW PROPERTY MANAGEMENT AND CONSULTING•Miami, FL

About The Position

The assistant property manager provides management, direction, and leadership, along with the Property Manager, to ensure the property is maintained and operated in accordance with KWPM objectives. The position is responsible for the various tasks involved in the overall operation of the property, including managing and developing team members.

Requirements

Prior experience in a related position; a minimum of 3-year experience.
Bachelor’s degree
Working knowledge of computer and associated programs; MS Office Suite.
Ability to multi-task, set, and manage priorities.
Excellent communication and listening skills in order to interact with a diverse and multi culture population.
Keyboarding ability with accuracy at 45-50 words per minute.
Must function in team organized environment.

Nice To Haves

Bi-lingual in Spanish may be required at some communities whereas the majority of the population and clients are Spanish only speakers.

Responsibilities

Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department.
Organizes and prioritizes large volumes of information and calls.
Acts as a liaison with other departments and outside agencies, including high-level staff such as District Managers, Vice-Presidents, and Board members.
Handles confidential and non-routine information and explains policies when necessary.
Coordinates division of workload with the administrative assistant at the property.
Maintain, update, type, and coordinate account information in computer database.
Coordinate and track important dates and meetings, such as annual and budget meetings.
Ensure that all communication is handled in a professional and courteous manner from the team on site. Also, ensures that phone messages and e-mails are responded to appropriately and within a 24-hours, business hours.
Ensure that all mail (i.e. Fed Ex, UPS, USPS) is picked up daily, in a timely manner.
Assist with producing minutes for Board Meetings.
Assist with preparation of the Board Agenda’s and Board Packet.
Responsible for coding and entering all Invoices for the community.
Responsible to work closely with Committee’s and each Committee Chairperson.
Assist with gathering quotes & proposals for projects for the community.
Daily management of the office staff and/or other team members on-site.
Supply ordering for Maintenance, Housekeeping, and the Office.
Assist in posting all agenda to proper physical locations and to the website.
Responsible for making sure Lynk and KWIC information is kept up to date.
Responsible to make sure that Vendor Packets are processed for all Vendors.
Monitoring of Vendor License and Insurance Expirations.
Reservation & coordination of conference room events.