Assistant Property Manager

AION Management•Baldwin, PA

23h•Onsite

About The Position

Under the direction of the Property Manager, the Assistant Property Manager at The Alden is responsible for ensuring excellent customer service in the daily management of the community, coordinating of all aspects of property operations, and working in the capacity of the Business Manager in his or her absence. The Assistant Property Manager role has a strong emphasis on managing administrative aspects of the community while working to establish a quality living environment for residents.

Requirements

High school diploma or equivalent, college degree highly preferred
One-year property management experience or 4-year degree in a related field
Proficient computer skills including the Microsoft Office Suite, Real Page experience preferred
In Pennsylvania or New Jersey, must obtain a real estate license within 180 days of hire
Working knowledge of applicable Landlord Tenant Laws, Fair Housing mandates and other legal issues affecting property management
Excellent English communications skills, both verbal and written
Must be able to walk apartments and grounds, including steps and climbing stairs
Occasionally requires lifting 20 pounds or less
Valid driver’s license

Nice To Haves

College degree highly preferred
Real Page experience preferred

Responsibilities

Maximize cash flow at the property by minimizing delinquencies, ensuring timely rent collection, monitoring banking activities and daily deposits, and contacting residents to collect overdue rent
Ensure all Real Page data is correct by monitoring input and report functions, accuracy and timely preparation of leasing activities, A/R cash receipts, A/P Invoices, statements of disposition, monthly closing procedures, and late fees
Assistant RE Manager in meeting targeted revenue goals by exceeding occupancy budgets, creating market incentives, improving resident retention, and monitoring property’s financial performance
Maintain and organize all resident files
Responsible for maintaining accurate payroll reporting including bonus preparation
Support the leasing team by leasing apartments, responding to telephone inquiries, qualifying applicants, show apartments, ensuring all move-in paperwork is accurately prepared
Manage renewals and active leases, tracking expirations, preparing expiration letters and drafting renewal leases
Maintain on-going, in-depth knowledge of associated market
Assist in monitoring compliance with Fair Housing regulations, Tax Compliance regulations, and other laws as they relate to property specific guidelines in occupancy standards
Review and analyze weekly traffic reports and numbers, assist with weekly marketing meetings
Maintain passing e-shop, phone shop, and physical shop scores of 85% or higher.
Assist in planning and preparation of resident events
Complete a daily inspection of the property and market-ready units
Assist with the monitoring and directing of service operations to ensure service requests are completed within 24 hours and curb appeal standards are met
Provide excellent customer service and display courteous and professional attitude toward all customers
Maintain availability or coverage for emergencies, on-call duties, resident functions, and weekends
Advise Business Manager of conditions of the community affecting the resident's safety, dissatisfaction, and to preserve the asset
Available for emergencies, on-call duties, resident functions, community affiliated functions and weekends
Assist RE Manager in recruiting and selecting team members, understanding, and adhering to the hiring policies and procedures
Assist RE Manager in evaluating and supervising team members
Perform other duties as required