Assistant Property Manager / Tax Credit

Gates Hudson & Associates•Landover Hills, MD

About The Position

Gates Hudson is seeking an Assistant Property Manager / Tax Credit to support the operational, financial, and resident-facing functions of one of our multifamily communities. This role partners closely with the Property Manager to ensure policy compliance, financial accuracy, team supervision, and a high-quality resident experience. The ideal candidate is organized, detail-oriented, customer-focused, and ready to take ownership of both administrative and operational responsibilities.

Requirements

Tax Credit / HUD experience
Compliance experience
Two or more years of experience in property management, leasing, or related multifamily housing roles, including affordable oversight
Strong customer service and communication skills
Attention to detail and ability to manage multiple priorities
Working knowledge of Fair Housing, ADA, FCRA, and multifamily regulations
Ability to work independently and as part of a team
Full understanding of the LIHTC as well as HUD Handbook 4350.3, Rev-1 Chg. 4 rules and regulations.

Nice To Haves

Experience with Yardi, Nexus, or similar property management and accounting systems
Prior supervisory or training experience
High school diploma or equivalent; additional education or certifications a plus

Responsibilities

Support day-to-day property operations in accordance with company policies and applicable laws
Supervise and train onsite staff as directed
Conduct move-in and move-out inspections
Ensure consistent policy implementation
Address resident questions, concerns, and escalations in a timely and professional manner
Review notices to vacate and support retention efforts
Welcome prospects, conduct tours, and handle leasing paperwork as needed
Assist with preparation of the annual budget and monitor expenses throughout the year
Process, approve, and submit invoices for payment
Maintain and reconcile petty cash
Track monthly variances and prepare narratives
Communicate with vendors regarding scheduling, billing, COIs, and performance
Ensure use of approved vendors and adherence to budget guidelines
Ensure lease file is in compliance with established Gates Hudson policy and procedure and LIHTC/Affordable Program.
Assist the Property Manager in maintaining all office files and records in accordance with Gates Hudson policy and standard business practice as well as LIHTC/Affordable programs.
Responsible for offices opening on schedule, condition of office, and model apartment.
Maintains records on all aspects of management activity on a daily, weekly, and monthly basis. Submits required reports to corporate offices on a weekly and monthly basis.
Attend scheduled corporate management meetings and conducts on-site staff meetings.
Review mail, outside correspondence and inter-company correspondence.
Review all initial Tenant Income Certification (TICs) prior to move-in (LIHTC and Affordable)
Pre-audit LIHTC/HUD tenant files for mixed-blended properties
Prepare for all site audits
Assist with the LIHTC portion of the rent ups
Assist with review of Certified Rent Rolls mid-year and at year end
Assist with preparation of Annual Owner Certifications
Centralize and maintain LIHTC tenant files for audit ready purposes
Perform in-house audits as needed
Respond promptly and professionally to all agencies’ requests for compliance information and be ready to explain all decisions made regarding residents’ eligibility for their apartment under LIHTC regulations.
Perform additional duties as assigned
Work weekends as needed