Assistant Property Manager (Commercial)
About The Position
BKM Management Company is a growing firm seeking driven, entrepreneurial professionals passionate about their work to grow with us. Located in our Rancho Cucamonga office, the Assistant Property Manager will be responsible for assisting in all areas defined for the role. This position requires the capability to manage the property in the absence of the Property Manager/Senior Property Manager, including performing all managerial functions as outlined in the Property Manager/Senior Property Manager’s job description or as directed by the Senior Property Manager. The primary responsibilities include supporting the Property Manager/Senior Property Manager in ensuring client facilities generate satisfactory cash flow, maintaining the property according to client standards and requirements, and preserving customer satisfaction. The position requires working 100% in-office at least 5-days a week.
Requirements
- 3-5 years of work experience in a property management role within commercial real estate.
- Excellent written and oral communication skills.
- Ability to speak and write diplomatically.
- Strong organizational and administrative skills with a keen attention to detail.
- Strong computer skills including Microsoft Office system.
- Motivated and results-driven with strong work ethic.
- Exercise discretion and independent judgement.
Nice To Haves
- Bachelor’s degree in real estate or other business discipline preferred.
- Yardi experience a plus.
- Champion the use of AI and emerging technologies to improve process efficiency.
Responsibilities
- Complete a broad variety of administrative tasks for the office.
- Prepare various documents using Excel and Word.
- Ensure general office organization, filing, and scanning support.
- Support the property team with various ad-hoc projects.
- Act as Receptionist by answering and directing phone calls.
- Code and submit invoices daily through Yardi accounts payable system.
- Weekly collections follow up on delinquent accounts.
- Twice per month accounts receivable and collections reporting to senior PM team and corporate team with detailed notes.
- Respond to tenant work orders and ensure they are completed timely.
- Complete tenant billbacks monthly and submit them to the Property Manager/Senior Property Manager for approval prior to processing them in the accounting system.
- Set up job codes and input capital contracts for unit rollovers and other property management driven capital projects in Yardi.
- Review and complete all assigned tasks in ASANA.
- Prepare vendor contracts and cancellations.
- Process new vendor set ups.
- Draft and complete contracts in DocuSign for new contracts if vendor is not a Master Vendor or if the contract amount exceeds $15,000.
- Maintain tenant information database.
- Maintain “Critical Dates” report which lists all tenant anniversaries, lease expirations, options, rent increase dates, etc.
- Assist with preparation of annual operating budgets and reports for each property.
- Assist with preparation of annual operating expense reconciliations.
Benefits
- Competitive Pay + Bonus
- Medical, Dental, Vision, Life Insurance, Pet Insurance, Short/Long Term Disability, etc.
- Paid Time Off
- 401k Plan + Match
- Professional Development Resources
- Fun Work Vibe
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
