Assistant Project Manager

Faropoint•Hoboken, NJ

1d•Onsite

About The Position

The Assistant Project Manager must be able to communicate professionally and demonstrate the ability to submit quality work internally and externally. This role involves project management, administrative and documentation functions, in order to keep construction projects on budget and on schedule. The position reports directly to the Senior Construction Manager. This position is based in our Hoboken Main Office. The candidate will be a team player, working cohesively with the entire construction and asset management department, both in person and at remote locations.

Requirements

Associate's or Bachelor's degree in Construction Management, Civil Engineering, Architecture, or equivalent experience with construction accounting.
1-3 years of experience in the construction industry is required.
Experience and proficiency with Microsoft Office programs (Word, Outlook, Excel).
Ability to communicate professionally via email and phone.
Ability to coordinate multiple projects simultaneously with attention to detail and accuracy.
Strong organizational and time management skills.
A real desire to grow into the field, not just stay behind a desk

Nice To Haves

Experience with Yardi File Manager and Procore or similar construction software, preferred.
Internship or co-op experience with a general contractor, subcontractor, or developer
Familiarity with construction management software (Procore, PlanGrid, Bluebeam, MS Project, or similar)
Ability to read and interpret construction drawings and specifications

Responsibilities

Prepare, log, and track submittals, RFIs, and change orders through to resolution
Maintain project records: contracts, insurance certificates, permits, drawings, and as-builts within company systems
Assemble and distribute meeting minutes, daily reports, and progress updates
Support bid leveling and procurement tracking, and help maintain the project schedule
Assist with cost tracking, budget updates, and monthly owner/subcontractor billing
Insurance tracking: Ensure all contractor certificates of insurance are current
Coordinate and manage project closeout documentation, including warranties, as-builts, and O&M manuals, ensuring complete and accurate turnover to Asset Management.
Serve as a point of contact between subcontractors, vendors, the design team, and the owner
Coordinate material deliveries, long-lead items, and subcontractor scheduling
Help prepare and lead portions of project and subcontractor meetings
On occasion, assist vendors to operate on our systems
Spend time on-site verifying progress, quality, and safety alongside the superintendent
Support field engineering tasks such as layout verification, punch lists, and closeout
Progressively take ownership of project scopes as skills develop
Other duties and projects as assigned.