Assistant Project Manager

DriveTime • Tempe, AZ

1d • Hybrid

About The Position

DriveTime Family of Brands is the largest privately owned used car sales finance & servicing company in the nation. Headquartered in Tempe, Arizona and Dallas, Texas, we create opportunities and improve the lives of our customers and our employees by placing a focus on putting the right customer, in the right vehicle, on the right terms and on their path to ownership.
The DriveTime Family of Brands spans across DriveTime, Bridgecrest and SilverRock. You can find us at the intersection of technology and innovation as we use our proprietary tools and over two decades of industry knowledge to redefine the process of purchasing, financing, and protecting your vehicle.
In short, you will support the Project Manager in the successful execution of construction and real estate projects by coordinating day-to-day project activities, tracking budgets and costs, managing documentation, processing invoices, supporting bid administration, and helping ensure projects stay on schedule and within budget. This is an excellent opportunity for a highly organized, detail-oriented professional who thrives in a fast-paced environment, enjoys creating processes where none exist, and is eager to develop into a Project Manager role over time.

Requirements

• Highly organized professionals who can effectively manage multiple projects and competing priorities.
• Strong communicators who build positive relationships with vendors, contractors, consultants, and internal partners.
• Detail-oriented individuals who take pride in maintaining accurate documentation and delivering high-quality work.
• Analytical thinkers who can identify issues, evaluate options, and recommend practical solutions.
• Self-starters who are comfortable working independently while collaborating cross-functionally.
• Adaptable team members who remain effective when priorities shift and deadlines change.
• Individuals who enjoy building and improving processes rather than simply following existing ones.
• Professionals who are motivated to learn, grow, and develop into a future Project Manager role.
• Team players who demonstrate professionalism, accountability, and a strong customer-service mindset.
• 2-5 years of experience in construction, real estate, project coordination, project administration, or a related field preferred.
• Bachelor's degree in Construction Management, Real Estate, Business, or a related discipline preferred; equivalent combinations of education and experience will be considered.
• Strong proficiency with Microsoft Office, including advanced Excel skills.
• Experience preparing reports, tracking budgets, and managing project documentation.
• Ability to analyze data, maintain records, and support multiple active projects simultaneously.
• Strong verbal and written communication skills.
• Ability to travel to project sites and prospective locations up to 25%.

Nice To Haves

• Experience with Smartsheet, Procore, BlueBeam, MRI, or similar project management and construction software.
• Experience working in construction, facilities, development, or retail real estate environments.
• Familiarity with invoice processing, cost tracking, bid management, and vendor coordination.
• Experience reviewing construction drawings, plans, specifications, or design packages.
• Experience with CADviewer or similar design/document viewing tools.

Responsibilities

• Supporting Project Managers with the coordination and execution of active construction and real estate projects.
• Maintaining clear, professional communication with vendors, contractors, consultants, and internal stakeholders throughout the project lifecycle.
• Documenting meeting minutes, tracking action items, and maintaining project status updates within Smartsheet.
• Verifying, coding, and processing construction and real estate-related invoices while resolving discrepancies with vendors and accounting partners.
• Tracking project budgets, monitoring cost variances, and preparing regular cost reports for leadership.
• Assisting with project costing, bid solicitation, bid analysis, vendor comparisons, and award recommendations.
• Maintaining organized electronic and hard-copy project files to ensure documentation is accurate, current, and easily accessible.
• Supporting new store and site development initiatives through due diligence activities, site assessments, and project coordination.
• Assisting in the review of architectural plans, project phasing assessments, and construction documentation.
• Serving as a liaison between the design team and project stakeholders to resolve specification questions and clarify design intent.
• Coordinating updates, maintenance, and distribution of prototype and specification packages for new construction and remodel projects.
• Maintaining archives of specification package versions, design standard updates, and approval documentation.
• Reviewing bid packages and construction documents for consistency with approved specifications and identifying discrepancies.
• Tracking permits, approvals, inspections, and project closeout documentation, including as-built drawings and final sign-offs.
• Participating in site visits, subcontractor coordination, and schedule tracking to gain hands-on project management experience.
• Drafting, formatting, editing, and maintaining real estate documents, contracts, and departmental correspondence.
• Supporting continuous process improvement efforts and helping establish scalable project management practices.

Benefits

• Hybrid work approach with an on-site expectation of a minimum of three days a week.
• Medical, dental, and vision insurance with the company covering a sizable amount of premiums.
• 401(K)
• Company-paid life insurance policy.
• Short and long-term disability coverage.
• Growth Opportunities with over 1,000 employees promoted year over year.
• Tuition Reimbursement.
• Wellness Program including self-guided coaching, cash incentives, and discounts on medical premiums.
• Competitive pay.
• In-House Gym.
• Celebrations outside of day-to-day work.
• Smart-Casual Dress code.
• Paid Time Off including wellness days, holidays, and personal time for full-time roles; vacation time for part-time roles.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level