Multifamily Assistant Project Manager

UrbanCore Construction • Richmond, VA

1d

About The Position

The Assistant Project Manager is the communication bridge between field and office, making sure information, decisions, communication, and documentation move accurately and efficiently. This role is crucial for maintaining control of project workflows, driving alignment and follow-through, protecting execution, and building relationships. It is not a paperwork job; done well, this role prevents more delays than anything else on the project. UrbanCore is a highly collaborative environment built on respect for the work, the plan, and the people doing it. We set clear expectations, plan work intentionally, and drive accountability without blame, which allows our teams to do better work, create flexibility through discipline, protect their time and energy, and deliver consistent results.

Requirements

• 1–3 years of construction project management, engineering, or coordination experience.
• Construction Management, Engineering, related degree or equivalent field experience.
• Must be organized and notice details other people overlook.
• Must communicate clearly and respectfully.
• Must take ownership without waiting to be asked.
• Must want to understand why the process exists, not just run it.
• Must be building toward a Project Manager role and want the reps to get there.
• Must respect every person working on the project.
• This role is not for someone who waits for direction, lets things sit in an inbox, or believes "I sent an email" counts as follow-up.

Nice To Haves

• Procore experience preferred, but not required.

Responsibilities

• Document Management: Own tracking logs. Document change events so scope, cost, and schedule impacts are captured and communicated. Drive clean closeout: warranties, manuals, as-builts, and certifications complete and archived.
• Procurement Management: Own the Procurement Log - lead times, fabrication, shipping, and delivery dates. Run weekly follow-up calls with trade partners and coordinate with the Superintendent to keep procurement synced to current schedules. Verify readiness rather than accepting "in progress," and flag long-lead risk early enough to act on it.
• Submittal Management: Create and maintain the Submittal Log in Procore, identifying requirements early. Review submittals for compliance with plans, specs, and proposal requirements before PM review. Drive schedule- and procurement-critical items through approval.
• Project Coordination & Support: Serve as the liaison between field staff and office teams. Support buyout, contracts, and change management, tracking proposals, commitments, and COs through issuance, and keep the change log current. Prepare meeting agendas and capture decisions and action items.
• Procore Management: Own Procore management including directories, permissions, workflows, and vendor setup. Manage drawings, specs, and revisions so the team always works from current documents. Drive consistent use of observations, daily logs, forms, RFIs, and punchlists across the team.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree