Assistant Project Manager

The Donohoe Companies • Washington DC, DC

1d • Onsite

About The Position

Complete Building Services is hiring an Assistant Project Manager (APM) for a large facility in Washington DC. The APM shall provide assistance and daily coordination for building-related infrastructure and tenant alteration projects, as well as regularly interface both verbally and in writing with Tenants, Tenant Representatives, Property Management, Engineering Staff, construction professionals, and other vendors. Must be flexible with time and schedule as needed.

Requirements

• Not less than eight (8) years of previous experience within the last five (5) years serving in the role of Assistant Project Manager, or Project Manager, at a facility of comparable size (3 million sq. ft.), comparable function, with similar infrastructure including (1) chilled water and steam systems; (2) UPS Systems; (3) security surveillance systems; (4) security physical barrier systems; (5) fire alarm and fire suppression life safety systems; (6) generator systems; and (7) building automated controls systems.
• Demonstrated experience providing facility management and operation and maintenance management is required.
• Completion of post-secondary school training in facilities management and supervision, at minimum possess an associate degree in a field related to facility management and operation and maintenance
• Demonstrated ability to plan, organize and meet project deadlines
• Demonstrated ability to work on several projects simultaneously and prioritize work as required
• Demonstrated working technical expertise in engineering and building infrastructure systems
• Ability to read and understand blueprints
• Proficiency with word processing, spreadsheet, and project tracking software
• Demonstrated ability to provide error-free written correspondence (e.g. progress and status reports, notifications, memoranda, executive summaries) in an on-time manner
• Demonstrated ability to effectively communicate with a positive and cooperative attitude, orally and in writing, to all audiences; prepare and conduct briefings; make public announcements; coordinate and facilitate meetings
• Demonstrated ability and experience managing and coordinating emergency events involving a multitude of parties including tenants, law enforcement and other officials, and several agencies and organizations
• Demonstrated experience managing building reconstitution efforts after building closure due to damage or an emergency event

Nice To Haves

• Previous experience managing federal or state office buildings is desirable
• Previous experience as Chief Engineer is desirable, but not a requirement

Responsibilities

• Coordinate daily priorities with the chief engineer, supervisors, and administrative staff; review shift coverage, equipment outages, and outstanding actions.
• Track PM schedules, overdue tasks, quarterly requirements, and completion quality; identify barriers and coordinate corrective action.
• Monitor response and completion against contractual SLAs; verify accurate priorities, timestamps, labor, failure information, and closeout documentation.
• Conduct field inspections and sample completed work; verify the repair actually resolved the problem; track deficiencies through closure.
• Develop scopes, coordinate estimates and purchase orders, track vendor schedules and periods of performance, arrange access, and verify completion.
• Maintain visibility of HVAC, chillers, boilers, plumbing, electrical distribution, generators, transfer switches, and fire/life-safety issues through the responsible technical leads.
• Coordinate operational response, escalate significant incidents promptly, maintain an accurate timeline, and prepare incident reports and follow-up actions.
• Prepare status updates, coordinate approved outages and access, and track commitments made to the COR/COTR and tenant representatives.
• Support scheduling, onboarding, training, performance reviews, shift turnover, and adherence to company procedures and applicable labor agreements.
• Track repair costs, subcontractor charges, purchasing, and invoices; confirm supporting documentation and stay within delegated approval limits.
• Consolidate PM and work-order performance, QA/QC results, major repairs, chiller logs, IDIQ projects, waste/recycling, pest control, water management, emergency power, and deficiency-list progress.
• Verify required permits, task-specific training, contractor controls, and safe work procedures are in place; escalate unsafe conditions.

Benefits

• competitive salaries
• medical
• dental
• vision
• life and disability coverages
• FSA
• flexible vacation
• commuter benefits
• 401k plan with a match
• tuition reimbursement for education/certifications
• employee discounts programs (including hotels and our vendor's products)
• Employee Assistance Program that offers free financial consultants, therapists, and lawyers

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree