Assistant Project Manager

BGIS•Hudson, FL

22h•Hybrid

About The Position

BGIS ITS is currently seeking an Assistant Project Manager to join the team in Hudson, FL and surrounding areas. BGIS is a global leader in the provision of facility management services, project delivery, energy & sustainability, asset management, workplace advisory, and real estate services. With a combined team of over 500 commercial field technicians in the US (over 7000 globally), BGIS and Millian Aire relentlessly focuses on delivering memorable customer experiences that create value for our clients by focusing on developing a team of commercial technicians and providing those technicians ongoing training, support and ongoing career development.

Requirements

High School Diploma required.
College diploma preferably in architectural technology, construction technology, engineering technology, business management or equivalent work experience is preferred.
1 to 3 years of project management work experience; or 5 to 7 years of project coordination work experience.
Proven ability and experience in delivering projects on-time, on-budget, within specifications and in-compliant with all requirements including but not limited to regulatory, environmental, health, and safety requirements.
Proven ability and experience in developing and managing budgets.
Proven ability and experience in mitigating and managing project risks.
Strong communication, influence, persuasion, and negotiation skills.
Proven ability and experience in building and maintaining effective relationships.
Proven ability and experience in managing client relationships and expectations.
Strong client service orientation.
Proven ability and experience in managing vendor performance.
Possesses a continuous improvement and quality mindset along with a desire to continuously seek and incorporate best practices and technologies in order to optimize program delivery and deliver value to the client.
Proficient in and experience with MS Office suite of applications along with proven ability to quickly learn new applications.

Nice To Haves

Project Management Institute Accreditation
LEED certification
Construction Administration Certificate

Responsibilities

Plans and oversees the end-to-end delivery of assigned projects, typically of low complexity, risk and exposure often associated with medium to large scale programmatic work.
Defines project scope, deliverables and requirements in collaboration with project stakeholders.
Develops and implements project plans.
Determines resource and budget requirements, cost estimates, and timelines.
Identifies project risks and develops and implements mitigation and contingency plans.
Monitors project delivery against timelines and ensures timely completion.
Oversees the activities of project team members and monitors project task completion.
Communicates project status to relevant stakeholders.
Ensures projects are delivered on time, within scope, budget and requirements, and complies with all regulatory, environmental and health and safety requirements.
Assumes financial responsibility for project including accurate, timely and relevant reporting to stakeholders.
Facilitates invoice payments from clients and to vendors.
Reviews and approves vendor billing.
Prepares client and vendor change orders.
Monitors, controls, and reports on the financial performance of projects.
Drafts contract and purchase agreements.
Maintains all required and relevant project related data in Project Management Software system of record, ensuring data is maintained to the highest integrity throughout the project lifecycle.
Collects and prepares all relevant project start and closeout materials consisting of applicable Submittals, Operation & Maintenance Manuals, Expediting Reports, Change Order Log, RFI log, Correspondence Log, etc.
Develops and maintains effective relationships with clients.
Responsible for resolving issues, managing client expectations, and ensuring client satisfaction.
Other duties as assigned.