Assistant Project Manager

COASTAL POOLS LLC•Grasonville, MD

6d•$65,000 - $85,000•Hybrid

About The Position

The Assistant Project Manager (APM) supports the successful planning, coordination, documentation, and completion of pool construction projects from preconstruction through close-out. Working closely with Project Managers, the Production team, field leadership, subcontractors, vendors, and customers, the APM helps ensure project information is accurate, materials and resources are coordinated, schedules remain current, documentation is complete, and issues are identified before they become larger problems. This is a developmental project-management role designed for someone who wants to learn the full lifecycle of pool construction and grow into greater project ownership. The APM is expected to become increasingly independent as knowledge and capability develop, while the Project Manager retains ultimate accountability for assigned projects until responsibility is formally transitioned.

Requirements

Strong organization and attention to detail.
Ability to manage multiple priorities and follow through on commitments.
Clear and professional written and verbal communication.
Strong problem-solving skills and willingness to ask questions.
Ability to communicate effectively with customers, field employees, subcontractors, vendors, and leadership.
Comfortable working in both office and active construction-site environments.
Ability to learn construction sequencing, terminology, plans, and specifications.
Strong computer and technology skills.
Ability to document work accurately and consistently.
Valid driver's license and ability to travel locally to project sites.

Nice To Haves

Experience in construction, project coordination, project management, or a related field.
Residential construction, swimming pool, hardscape, landscape, or similar specialty-construction experience.
Experience with JobTread or another construction/project-management platform.
Experience coordinating subcontractors, vendors, materials, or construction schedules.
Familiarity with construction drawings, scopes of work, change orders, and project budgets.

Responsibilities

Assist Project Managers with projects from preconstruction through completion and close-out.
Maintain current project schedules, milestones, task lists, and status information.
Coordinate upcoming activities with field teams, subcontractors, vendors, and internal departments.
Confirm that necessary materials, equipment, subcontractors, information, and approvals are in place before scheduled work.
Help identify scheduling conflicts, missing information, or potential delays and escalate them early.
Participate in project and production meetings and follow through on assigned action items.
Assist with project handoffs from Sales into Production.
Review project files for completeness before construction begins.
Help coordinate preconstruction meetings, site information, plans, selections, permits, materials, and other project requirements.
Verify that required documentation and information are available to the appropriate teams.
Help identify discrepancies or unresolved items before they affect field execution.
Assist with material ordering, delivery coordination, and confirmation of project-specific materials.
Communicate with vendors and subcontractors regarding schedules, availability, project requirements, and status.
Track outstanding materials and follow up on delayed or missing items.
Help ensure subcontractors have the information necessary to complete assigned work.
Escalate vendor, subcontractor, material, or scheduling problems to the Project Manager promptly.
Maintain accurate and timely project records in JobTread and other company systems.
Update project notes, schedules, photos, task completion, change information, and other required documentation.
Assist with change-order documentation and ensure approved changes are properly communicated.
Maintain organized project files so information is accessible to Production, field teams, and other stakeholders.
Document project issues and follow-up items rather than relying on verbal communication alone.
Support Project Managers in providing timely, professional communication to customers.
Assist with scheduling updates, project information, selections, and routine customer questions.
Document customer communications and commitments appropriately.
Help ensure customer concerns are acknowledged and routed to the appropriate person for resolution.
Represent Coastal Pools professionally at customer properties and job sites.
Support the company's commitment to delivering a high-quality customer experience throughout construction.
Visit project sites as needed to understand progress and verify project status.
Develop working knowledge of pool-construction sequencing, standards, terminology, materials, and quality expectations.
Assist with project readiness and quality-control checkpoints.
Communicate observed discrepancies or potential quality concerns to the Project Manager and appropriate field leader.
Help ensure incomplete work, punch-list items, and close-out requirements are documented and tracked through completion.
Develop an understanding of project budgets, scopes, labor, subcontractor costs, material costs, and change orders.
Assist Project Managers with tracking project costs and identifying potential variances.
Verify supporting information is available for changes affecting project scope or cost.
Escalate potential budget impacts before commitments are made.
Learn to understand how project decisions affect margin and overall project performance.
Serve as a communication link among Project Management, Production, Sales, field teams, vendors, subcontractors, and other internal departments.
Help ensure information reaches the right people before work is affected.
Follow through on open questions and commitments.
Identify recurring communication or process breakdowns and bring them to the Project Manager or Production Manager.
Contribute to a collaborative, solutions-oriented Production environment.