Assistant Project Manager, Design and Construction

Catholic Health•Melville, NY

20h

About The Position

The Assistant Project Manager supports Catholic Health’s Real Estate Development & Facilities department in planning, coordinating, monitoring, and directing facility design and construction activities and projects. The role evaluates design documents for accuracy and completeness; develops construction budgets for approval by entity Administration; monitors design, procurement, and construction progress; tracks completed work against budget; evaluates additional scope and proposed change orders; prepares project cost reports; conducts punch lists; and maintains project documentation. The position coordinates construction activities with stakeholders to deliver projects safely and meet the needs of the existing entity, and prepares project schedules. The employee may be based at an entity hospital campus depending on the geographic locations of assigned capital projects and will support the capital delivery executive responsible for the region. Responsibilities also include coordinating design and construction teams, supporting the AVP Capital Delivery and the RED&F office, maintaining project records and tracking systems, coordinating with regulatory agencies, and managing project construction and closeout. The role uses AutoCAD and project-management software as needed and conducts site inspections to support quality and safety standards.

Requirements

Four years of design and construction experience in a major facility setting.
AutoCAD skills.
Ability to concentrate on detail.
Ability to remember multiple tasks.
Excellent oral and written communication skills.
Excellent computer skills.
Ability to function on a team.
Ability to work well in stressful situations.
Physical ability to stand, walk, bend, climb, and carry.
Ability to lift or lower up to 15 pounds occasionally and over 50 pounds rarely.
Visual and hearing acuity.
Fine hand/eye coordination.

Nice To Haves

Bachelor’s degree preferred.
Certifications and/or alternative training in project and construction management courses in a healthcare setting will be considered.

Responsibilities

Support planning, coordination, monitoring, and direction of facility design and construction activities and projects.
Evaluate design documents for accuracy and completeness.
Develop construction budgets for approval by entity Administration.
Monitor design, procurement, and construction progress and track completed work against budget.
Evaluate additional work scope and proposed change orders.
Prepare project cost reports, conduct punch lists, and prepare and maintain project documentation.
Coordinate construction activities with project stakeholders to deliver projects safely and meet the needs of the existing entity.
Prepare project schedules and focus on maintaining them.
Aid in the orientation of new employees.
Provide support functions for the AVP Capital Delivery and the RED&F office.
Coordinate designers, contractors, vendors, and the project team.
Update the AutoCAD/electronic database system and provide staff with requested information.
Coordinate with consultants and vendors, providing information needed to expedite capital projects.
Attend project schedule meetings and complete necessary follow-up.
Prepare contract documents for bidding to outside contractors and vendors as required.
Provide project interaction and clarifications with trades, contractors, and the project team.
Prepare and follow up on documentation required by local agencies, including building, zoning/planning, and health departments.
Take project photographs to track work progress and maintain a project log.
Ensure appropriate documentation and training are available on site for applicable Joint Commission, Department of Health, and Authorities Having Jurisdiction documentation related to life safety and utilities during surveys adjacent to construction activity.
Manage construction and closeout of capital projects.
Oversee design activities and facilitate development of project objectives with in-house or hired design consultants.
Perform tasks requested by the AVP or assigned Capital Delivery executive, such as reports and letters.
Work with local and state regulatory agencies.
Use AutoCAD software as required and assist in maintaining AutoCAD files.
Perform ongoing construction-site inspections to ensure high quality standards.
Focus on safety and ensure construction companies have and follow a strong safety program.
Update capital project progress in appropriate tracking systems or project-management information systems and use project-management software as required.