Assistant Project Manager
About The Position
The Assistant Project Manager is an apprentice-based position focused on learning to manage commercial contractor projects from inception to closure. Under the direct supervision of the Project Management Manager, the role supports the flow of materials from planning through completion for smaller, less technical projects. The Assistant Project Manager maintains project schedules and records, helps ensure specifications and quality standards are met, and supports coordination, communication, order entry, expediting, pricing, follow-up, and other value-added services as needed. The position is based in Chantilly, Virginia, or Essex, Maryland. Border States is a 100% employee-owned electrical supply distributor serving the construction, industrial, and utility industries. The company describes its culture as empowering employee-owners to make decisions and contribute to customer service and company success.
Requirements
- At least 1 year of experience in a project support role or administrative position is preferred.
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
- Ability to multitask and prioritize effectively.
- Strong attention to detail and problem-solving skills.
- Self-motivated and proactive.
- Ability to work under pressure and meet deadlines.
- Collaborative team player.
Nice To Haves
- Associate degree in business administration, project management, or a related field preferred.
- At least 1 year of experience in a project support role or administrative position preferred.
Responsibilities
- Assist with managing commercial projects from inception to closure as part of an apprentice-based training role.
- Prepare and maintain project documentation, including plans, reports, and schedules.
- Organize and maintain project files and records, keeping documents current and accessible.
- Schedule meetings, prepare agendas, and take meeting minutes.
- Coordinate with project team members and stakeholders to support timely completion of tasks.
- Monitor project timelines and milestones, and report deviations or issues to the Project Manager.
- Assist with preparing and tracking project budgets and expenses.
- Facilitate communication within the project team and with external stakeholders.
- Draft and distribute project communications, including emails, notices, and updates.
- Serve as a point of contact for project inquiries and provide information as needed.
- Help ensure project deliverables meet quality standards and client expectations.
- Assist in developing and implementing project processes and procedures.
- Manage the flow of materials from the planning phase through completion of smaller, less technical projects.
- Maintain schedules and accurate databases for assigned projects, and help ensure required specifications are met.
- Coordinate, analyze, and act on information and feedback about customer needs, pricing, products, competition, and procedures.
- Obtain orders and provide order entry, expediting, pricing, follow-up, and other value-added services as required.
- May collect, compile, and analyze project data to support decision-making and reporting.
- Prepare regular project status reports and presentations.
- Perform other duties as assigned.
Benefits
- Health, dental, and vision benefits
- Accident, critical illness, and hospital indemnity coverage
- Flexible spending account (FSA) and health savings account (HSA)
- Employee Stock Ownership Plan (ESOP)
- Disability benefits
- 401(k) retirement plan
- Life insurance
- Employee Assistance Program
- Paid holidays
- Paid volunteer time
- Personal leave time
- Bonuses upon achievement of branch and company goals
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
