Assistant Project Manager

Luxus • Chicago, IL

13d • Onsite

About The Position

Seiler Consulting is seeking an experienced and highly organized Assistant Project Manager to support the planning and execution of exceptional ultra-luxury residential construction projects in Chicago and Miami. These are not conventional residential projects. Seiler Consulting represents discerning private owners in the development of architecturally significant residences featuring custom finishes, specialized building systems, premium materials, and an extraordinary level of craftsmanship. Projects vary in overall size and scope, with construction values typically ranging from approximately $2,000 to $4,000 per square foot. The Assistant Project Manager will work closely with senior project leadership, property owners, architects, interior designers, general contractors, consultants, specialty trades, vendors, and craftspeople. This individual will help protect the owner’s interests by supporting project coordination, documentation, financial oversight, schedule management, quality control, and communication throughout the complete project lifecycle. The ideal candidate will have 2–10 years of experience as an Assistant Project Manager, Project Manager, or Project Engineer working on luxury or ultra-luxury residential construction projects for a general contractor, construction manager, developer, or owner’s representative.

Requirements

• Approximately 2–10 years of relevant construction or project management experience.
• Experience working as an Assistant Project Manager, Project Manager, Project Engineer, or similar construction professional.
• Demonstrated experience with luxury or ultra-luxury residential construction.
• Experience gained with a general contractor, construction manager, developer, or owner’s representative.
• Understanding of the complete construction process, including design coordination, preconstruction, procurement, construction administration, financial management, and closeout.
• Ability to read and interpret architectural drawings, engineering documents, specifications, finish schedules, shop drawings, and contracts.
• Experience tracking RFIs, submittals, change orders, payment applications, budgets, schedules, and project documentation.
• Strong written and verbal communication skills.
• Excellent organization, follow-through, and attention to detail.
• Ability to manage numerous priorities and deadlines in a demanding project environment.
• Professional judgment and the ability to communicate effectively with owners, architects, designers, contractors, consultants, and vendors.
• Ability to work on-site and travel between project locations as required.
• Willingness and ability to support projects in both Chicago and Miami.
• Ability to maintain strict confidentiality regarding private clients, residences, financial information, and project details.

Nice To Haves

• Bachelor’s degree in Construction Management, Architecture, Engineering, Real Estate Development, or a related field.
• Experience working directly with private homeowners or family representatives on high-value residential projects.
• Familiarity with cost-plus, guaranteed maximum price, and stipulated-sum construction agreements.
• Experience reviewing contractor estimates, bid packages, payment applications, and change orders.
• Knowledge of custom residential materials, high-end finishes, millwork, stone, lighting, plumbing fixtures, appliances, audiovisual systems, security systems, and building automation.
• Experience with Procore, Bluebeam, Microsoft Project, Primavera P6, Smartsheet, or similar project-management platforms.
• OSHA 30 certification or other construction-related credentials.
• Experience supporting projects with construction costs exceeding $2,000 per square foot.

Responsibilities

• Support the Project Manager and senior leadership in representing the owner throughout planning, design, preconstruction, construction, commissioning, and closeout.
• Help ensure that the owner’s priorities, design objectives, financial interests, and quality expectations are reflected in project decisions.
• Maintain a clear understanding of project scope, budget, schedule, contractual requirements, design intent, and major project risks.
• Serve as a reliable point of coordination among the owner, design team, consultants, general contractor, subcontractors, vendors, and specialty trades.
• Assist with preparing concise project updates, executive summaries, action lists, and decision documents for the owner and project leadership.
• Handle confidential project, client, property, and financial information with exceptional discretion.
• Assist with coordinating architects, interior designers, engineers, landscape architects, lighting designers, technology consultants, security specialists, audiovisual consultants, and other project professionals.
• Review drawings, specifications, finish schedules, consultant documents, and design-development packages for completeness and coordination.
• Track design decisions, outstanding information, owner approvals, and consultant deliverables.
• Participate in constructability reviews, value analysis, budgeting, estimating, and preconstruction planning.
• Help identify conflicts, gaps, long-lead items, scope overlaps, and potential cost or schedule impacts before construction.
• Support contractor and vendor prequalification, bid solicitation, proposal evaluation, leveling, and recommendation processes.
• Assist in confirming that bids accurately reflect the design intent, required quality standards, and complete project scope.
• Participate in regular owner, architect, contractor, and consultant meetings.
• Prepare meeting agendas, document meeting minutes, assign action items, and follow up with responsible parties.
• Track requests for information, submittits, shop drawings, samples, mockups, substitutions, and design clarifications.
• Maintain accurate logs for RFIs, submittals, change requests, procurement items, approvals, and open decisions.
• Assist with reviewing contractor applications for payment, supporting documentation, lien releases, allowances, and stored-material requests.
• Evaluate proposed change orders for scope, pricing, labor, materials, schedule implications, and contractual validity.
• Help ensure that changes are properly documented and approved before work proceeds.
• Coordinate owner-purchased materials, specialty equipment, custom furnishings, appliances, fixtures, artwork-related requirements, and other direct-purchase items as assigned.
• Assist with developing, reviewing, and maintaining the overall project schedule.
• Monitor design milestones, permitting, procurement, fabrication, installation, testing, and closeout activities.
• Track long-lead and custom-manufactured materials, including specialty stone, millwork, glazing, plumbing fixtures, lighting, appliances, hardware, furnishings, and technology systems.
• Identify potential schedule delays and help develop practical recovery or mitigation strategies.
• Coordinate deliveries, storage requirements, installation sequencing, inspections, and vendor access.
• Maintain short-term look-ahead schedules and critical-action lists.
• Help ensure that contractors and consultants provide timely information and meet established commitments.
• Assist with maintaining the project budget, commitment log, forecast, contingency, allowances, and anticipated-cost reports.
• Review estimates, bids, proposals, change-order requests, and payment applications for accuracy and completeness.
• Compare proposed costs against contracts, approved scopes, allowances, and project budgets.
• Help identify cost trends, potential overruns, and opportunities to manage expenditures without compromising the owner’s design or quality expectations.
• Support monthly financial reporting and reconciliation.
• Maintain organized records of contracts, purchase orders, invoices, approvals, and financial commitments.
• Conduct regular site walks to observe progress, workmanship, sequencing, coordination, cleanliness, and compliance with project documents.
• Assist with monitoring the quality of high-end finishes, specialty installations, custom fabrication, and architectural details.
• Help verify that completed work aligns with approved drawings, specifications, samples, mockups, and design intent.
• Document field observations using photographs, written reports, issue logs, and follow-up assignments.
• Coordinate with the design team and contractor to resolve deficiencies, conflicts, and quality concerns.
• Support the review and approval of mockups, control samples, finish samples, and first installations.
• Help confirm that corrective work is completed properly and promptly.
• Promote a proactive approach to quality so that issues are identified before they affect subsequent work.
• Assist with preparing and managing punch lists, deficiency logs, completion schedules, and final inspections.
• Track outstanding corrections and confirm that closeout requirements are completed.
• Coordinate the collection and organization of warranties, operating manuals, attic stock, spare materials, as-built drawings, permits, inspection records, and training documentation.
• Help coordinate testing, commissioning, owner training, and turnover of building systems.
• Support final financial reconciliation, completion documentation, and contract closeout.
• Assist with post-occupancy follow-up and warranty-related coordination when required.

Benefits

• Employer-Paid Health Insurance
• Paid Time Off
• Exposure to highly sophisticated residential projects
• Direct collaboration with respected architects, designers, contractors, consultants, and craftspeople
• Meaningful professional-development and career-growth opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level