Assistant Project Manager
About The Position
Under the general direction of the Project Manager, the PMO Specialist provides diverse project management support functions for design, construction and modernization projects. Oversee and maintain project files, post changes to drawings and specifications, manage and track correspondence between the owner, architect and the contractor, and distributing reports. Serve as a backup to the Project Manager and participate directly in Project Management initiatives in the absence of the Project Manager. Assist in the assembly of weekly departmental reports for executive management and master schedule development, supervise preparation of project budget reports, assist in activity tracking and expediting, and work on special assignments as needed.
Requirements
- A high school diploma is required.
- Possess a working knowledge of construction and contract administration means and methods, and have the ability to assist in the implementation of these procedures
- Possess the ability to develop positive working relationships with peers and senior management across departmental lines, local government officials, and members of the business community
- Strong written and verbal communications skills
- Excellent facilitation skills for meetings with senior management and contractors
- Ability to assist in the coordination, development and implementation of construction, architectural/engineering and consultant type contracts
- Possess above average analytical and quantitative skills, with the ability to read, interpret, and develop schedules, claims analysis, statistical report and calculations as required
- Basic knowledge of generally accepted accounting and budgeting practices
- Ability to read and interpret construction plans and specifications
- Strong proficiency with MS Office Suite (MS Word, Excel and PowerPoint)
Nice To Haves
- A Bachelor’s degree with a major in architecture, engineering, building construction or other related technical area is preferred
- A minimum of 2-3 years of prior work experience in architecture, construction or project management field is preferred
Responsibilities
- Maintain all contract and project files, including posting changes to drawings and specifications
- Develop standardized departmental project management means and methods as they relate to schedule, budget, cost accountability, contract administration and other project related requirements
- Attend and facilitate project meetings when needed. Publish meeting minutes following each meeting
- Develop and document specific process flows and procedures relating to bid and award contract development and the design and construction process
- Provide operational and procedural support to ensure all consulting, design and/or construction projects assigned are executed in accordance with established departmental means and methods
- Assist the Project Manager in the assembly of data for preparation of project status reports. Ensure data integrity, monitoring and compliance of project data
- Supervise preparation of detailed budget and cost tracking reports
Benefits
- health, vision, and dental insurance
- flexible spending accounts
- health savings accounts
- retirement savings plans
- life, and disability insurance programs
- paid and unpaid time away from work
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
