Assistant Project Manager (HCC)

Nevada HAND Inc•Las Vegas, NV

10d

About The Position

The Assistant Project Manager assists with project management and supports field operations at HAND Construction Company. The position implements company procedures and policies, reports relevant information to the immediate supervisor, and performs accounting, administrative, permitting, and subcontract-management duties. It provides administrative support to assigned project managers and other staff and coordinates work and information across departments. The role manages project drawings and documents, including logging and distributing plans and revisions, coordinating plan checks and permitting, managing RFIs and submittals, maintaining current plan sets, and ensuring field teams have the documents needed to build. It supports procurement by preparing bid notices, project manuals, requests for proposals, scopes of work, subcontract abstracts, and schedules of value, and by coordinating bid documents and communications with bidders and municipalities. The position prepares and reviews subcontract documentation, analyzes bids and change-order requests, supports contract administration, and handles accounting tasks such as vendor setup, invoice review and cost coding, change-order processing, and billing assistance. It also coordinates utility forms and reviews, supports construction scheduling, and completes project closeout tasks including notices, warranty letters, owner manuals, bond releases, and records storage. The Assistant Project Manager is expected to maintain an orderly field office, build positive relationships with subcontractors and consultants, assist on other projects as needed, interact with office staff, and work with consultants on programs and certifications such as LISEP and LEED. Other duties may be assigned to support the organization’s operations. The job involves work both indoors and outdoors, including exposure to extreme temperatures, noise, and construction-site hazards, and may require frequent climbing, balancing, stooping, kneeling, reaching, handling, and walking.

Requirements

Bachelor of Science degree in a business or construction-related program, or at least five years of administrative experience in the construction industry in lieu of the degree.
Five years of multifamily construction experience.
Ability to read, write, and speak English.
Proficient oral and written communication, reading and comprehension, and arithmetic skills.
Effective interpersonal and communication skills.
Proficient typing and PC skills.
Ability to manage field operations and make decisions regarding field construction activities.
Proficiency in reading plans and reports.
Knowledge of applicable building codes and construction trades.
Ability to interact effectively with building inspectors.
Ability to perform the essential duties satisfactorily, with reasonable accommodation where applicable.

Nice To Haves

Two years of experience in accounting, contracts, permit processing, and plan tracking in residential development and construction is preferred.

Responsibilities

Provide administrative support to assigned project managers and other HAND Construction Company staff.
Coordinate work tasks and information with personnel within the department and across departments.
Call subcontractors, vendors, and government agencies to arrange pickup or return of plans.
Prepare SWPPP and dust-control permits.
Manage drawing-document logs, plan distribution, plan checks, permitting, and revisions.
Log new and revised drawings in Procore and the shared drive, and coordinate updated files with the reprographic company.
Prepare distribution transmittals and order drawings electronically when needed.
Maintain accurate plan sets and ensure field teams have the documents needed to build.
Manage requests for information (RFIs) and the submittal process.
Prepare bid notices and advertisements, project manuals, requests for proposals, scopes of work, subcontract abstracts, and schedules of value.
Coordinate pre-bid conferences and bid openings with local municipalities, and coordinate bidding documents with reprographic companies and plan rooms.
Answer bidder questions or forward them to the EVP for review.
Prepare and customize project subcontract boilerplate documents, including ownership, lender, scope, insurance, lien-release, schedule-of-value, and plan-log provisions.
Update contract language as needed for compliance with statutes and insurance requirements; manage contract preparation by the contract administrator; and review contracts before and after subcontractor execution.
Analyze bid proposals and change-order requests.
Update project progress and suggest schedule activity additions, removals, or modifications.
Set up vendors and subcontracts in the accounting database.
Review subcontractor invoices, verify the applicable work or change-order/purchase-order category, raise questionable items with supervisors, and cost-code invoices to budget allocations.
Prepare subcontract change orders, follow up on signatures and returns, and enter approvals for signed change orders into Timberline.
Assist accounting staff with requests for final, progress, and retention billings from subcontractors.
Complete and submit utility forms and drawings, coordinate information with the electrical engineer, arrange pre-design meetings when required, and follow up on utility design time frames.
Order Jones Valves from LVVWD for temporary construction water use and prepare for meter sets.
Send notices of completion to subcontractors by certified mail and send warranty request letters.
Prepare three owner manuals containing warranty letters, maintenance manuals, and as-built drawings; distribute manuals to HPM and Property and provide Property with a current plan set.
Process bond releases, organize project files and plans for storage, and collate revisions into a final as-built set for records storage.
Maintain a clean, organized field office and positive relationships with subcontractors and consultants.
Assist on other projects and interact with office staff as needed.
Work closely with consultants on programs and certifications such as LISEP and LEED.
Perform other duties as needed to support the organization’s operations.