Assistant Project Manager

41 North Contractors•Scottsdale, AZ

12d

About The Position

The Assistant Project Manager will play a critical role in supporting the successful execution of construction projects from inception through completion. This position involves coordinating technical aspects, ensuring compliance with design specifications, and facilitating communication between project stakeholders. The APM I will assist in managing schedules, budgets, and resources to meet project milestones while maintaining high standards of quality and safety. This role requires a proactive approach to problem-solving and the ability to adapt to dynamic project environments. Ultimately, the APM contributes to delivering construction projects on time, within budget, and to client satisfaction in the Arizona region.

Requirements

Bachelor’s degree in CE, Construction Management, or a related field.
Basic understanding of construction processes, materials, and methods.
Familiar with submittals, RFI’s, insurance requirements and filing liens.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Strong communication and organizational skills.
Ability to work collaboratively in a team environment and manage multiple tasks simultaneously.
The Assistant Project Manager utilizes technical knowledge and analytical skills daily to interpret building drawings and specifications, ensuring project requirements are met accurately.
Communication skills are essential for coordinating with diverse teams, including contractors and clients, to facilitate problem resolution and maintain project momentum.
Organizational skills enable this person to manage documentation and track project progress effectively, supporting timely decision-making.
Proficiency with software tools enhances the ability to create reports, update schedules, and analyze project data efficiently.
A commitment to safety and quality standards ensures that all project activities comply with regulatory and company policies, contributing to successful project delivery.

Nice To Haves

Internship or prior experience in a construction or APM role.
Knowledge of AutoCAD, Revit, or other design software.
Positive and encouraging personality.
Reliable, trustworthy, and committed to team success.
Outstanding organizational skills and ability to prioritize tasks.
Able to thrive in a high-volume, deadline-driven work environment.
A highly motivated self-starter with a strong work ethic.
Working knowledge of Procore.

Responsibilities

Work collaboratively with the project manager and team to maximize productivity.
Create and manage contracts and SOWs (discuss process and streamline).
Support submittal process.
In charge of close-out manuals and warranty books.
Make sure all contracts, SOWs, COIs, etc. are being turned around in a timely fashion.
Coordinate efforts within the team and with outside consultants (architects, owner’s reps, etc.)
Participate in weekly updates with directors of operations on PM status log.
Track and update job cost files with contract and PO status.
Follows up with project managers on missing requirements from them and the subcontractors.
Meet with the operations director and PM to go over project details and scopes.
Submittal log to be worked up by the PM and once completed turned over to APM.
Submittal log entered in Procore by APM.
APM to double check drawings to see if any items/material are missing, create and maintain procurement log for project materials.
Follow up with subcontractors to acquire physical samples, shop drawings, spec sheets, etc. to send to architect or upload to Procore.
Report progress of updated submittal log to directors of operations weekly.
Meet with the PM as subs are bought out to input contract information into Procore
Meet with the PM as subs are bought to confirm scope items and input into Procore
Contract, along with scopes to be sent together to subtractors and tracked as executed
COIs should be requested as contracts/scopes are issued to subcontractors.
Prior to completion of the project a request should be sent out to subcontractors noting what they will need to provide for close out/warranty of the project.
The owner contract and project drawings need to be thoroughly examined on the owner/architect closeout documentation requirements.
Assist in the preparation and review of project plans, specifications, and technical documents to ensure accuracy and compliance with industry standards.
Coordinate with architects, contractors, and subcontractors to facilitate smooth project execution and resolve technical issues promptly.
Monitor project progress by tracking schedules, budgets, and resource allocation, and report status updates to project managers.
Support quality control and safety compliance by conducting site inspections and ensuring adherence to regulatory requirements.
Maintain detailed project documentation, including change orders, meeting minutes, and correspondence, to support project transparency and accountability.