Assistant Project Manager

D'Ville Construction•Log Gatos, CA

4d•Onsite

About The Position

The Assistant Project Manager supports the Project Manager with daily coordination, documentation, and project flow to keep construction activities on track. In healthcare construction, the APM also manages the high volume of documentation and regulatory requirements needed for hospital environments, ensuring work is compliant, organized, and safely executed.

Requirements

Bachelor's Degree- Construction Management -OR 3+ years of construction trade experience with 2+ years construction office staff experience
Proficient with construction software; Autodesk / ACC / or Microsoft Project software (preferred)
Healthcare construction experience (preferred)
Valid California driver’s license and reliable transportation for travel to job sites
Computer knowledge and efficiency, including Microsoft Office products
Knowledge of document control and scheduling software
Strong written and verbal communication skills
Basic math/accounting skills
Functions effectively as part of a team
Dependability
Ability to maintain discretion and confidentiality at all times
Ability to understand and follow directions
Time management skills and organizational skills
Ability to read drawings and specifications

Nice To Haves

Proficient with construction software; Autodesk / ACC / or Microsoft Project software
Healthcare construction experience

Responsibilities

Assist the Project Manager with multiple construction projects across pre-construction, construction, and close-out phases.
Maintain and track all project documentation, including RFIs, submittals, NMAs, ACDs, and change orders from start to finish.
Receive, review, forward, and track submittals; ensure logs remain accurate and current.
Initiate, prepare, review, track, and distribute RFIs; monitor associated cost and schedule impacts.
Assist in managing the project permit process and required documentation.
Assist in preparing bid packages, procurement tasks, and cost evaluations.
Update the construction schedule based on field input, trade progress, and material delivery timelines.
Coordinate with field staff daily/weekly to ensure the schedule is accurate, followed, and aligned with project milestones.
Identify schedule issues, assist in resolving them, and alert the PM to risks affecting closeout.
Track schedule implications tied to RFIs/NMAs/ACDs; gather impacts from subcontractors and prepare schedule updates for PM review.
Distribute updated schedules to all project team members and confirm trade alignment.
Monitor project budgets and cost exposure, providing updates to the PM.
Track all cost implications tied to RFIs/NMAs/ACDs and collect pricing from subcontractors.
Prepare change orders for PM review.
Conduct regular site walks and safety inspections to monitor quality control and verify compliance with codes and safety regulations.
Track and inspect material deliveries for accuracy and condition.
Assist field staff with required documentation, including DNs, Impact Notifications, MOPs, and other project information.
Serve as a daily point of contact for subcontractors and vendors, helping resolve field issues and coordinating communication.
Review bidding files, issue subcontract agreements, and collect required subcontractor documentation.
Track submittals, lead times, and long-lead items to ensure timely procurement and installation.
Attend OAC meetings, subcontractor coordination meetings, and internal project meetings as directed by the PM.
Record and distribute detailed meeting minutes, tracking action items and follow-up tasks.
Run meetings when needed, with oversight from the PM or Senior PM.
Assist in preparing monthly owner project status reports and other required reporting.
Assist the PM/Senior PM with estimating tasks, quantity takeoffs, bid leveling, and scope reviews.
Assist in bidding new potential projects.
Assist in enforcing healthcare-specific requirements such as ICRA, hospital safety protocols, and infection control standards.
Ensure subcontractors follow all compliance expectations and documentation requirements.
Support and/or complete project close-out activities, including collecting as-builts, managing punch lists, securing warranty letters, and preparing turnover packages.