Assistant Project Manager

Chenega Corporation•City of Batavia, NY

11d•Onsite

About The Position

CHENEGA FACILITIES MANAGEMENT, LLC. is seeking an Assistant Project Manager in Batavia, NY. This role directly supervises the Operations & Maintenance and Janitorial department functions to ensure contract requirements are fulfilled. The Assistant Project Manager collaborates with the Project Manager to be the primary authority in all matters of daily and emergency operations, directs the duties and activities of the O&M department, and oversees the subcontract for the Janitorial department. This position involves maintaining and monitoring all personnel and subcontractors on-site under established BFDF standards of conduct, monitoring weekly departmental expenditures, budget control, assigning purchase order numbers, and tracking on the MP2 system. The role is also responsible for monthly corporate expense reports for P-Card usage, work reception, planning, estimating, scheduling, assigning, and analyzing/reporting work status and performance. The Assistant Project Manager will manage and utilize the HxGN/Infor CMMS to control scheduled and unscheduled services effectively and efficiently, ensuring proper personnel are assigned, and will develop and maintain the Preventative Maintenance schedule. Additionally, this role is responsible for maintaining and controlling the HVAC Cooling Tower Legionella program & records, managing all non-key subcontractors, and interfacing with facility occupants. The position involves assessing work requirements, committing labor and resources, assisting in the implementation and updating of the Quality Control program, and maintaining all material safety data sheets (MSDS). The Assistant Project Manager will inventory all incoming materials, supplies, and tools into the MP2 system, track work orders and PM’s on the HxGN/Infor CMMS system, and implement and perform weekly quality control inspections for each department. This role oversees and maintains janitorial parts ordering weekly, works with the janitorial department lead custodian, and is responsible for data entry of various deliverable contract items into the Chenega Share Point System. The Assistant Project Manager will work with the PM to ensure annual training requirements for all staff are completed, ensure work is completed with a high degree of professionalism, quality, and craftsmanship, and maintain a clean and orderly work area. Clerical tasks must be kept up to date, and the employee must stay informed on departmental and facility safety standards and local codes and policies. Other duties as assigned.

Requirements

Associate's Degree OR Minimum two (2) years' equivalent experience.
Minimum two (2) years’ experience at supervisory or management level in an institutional setting with a multi-functional background in all facility support departments.
Ability to learn and use the Government Hexagon/INFOR Maintenance CMMS System.
Experience in operations, maintenance or asset management.
Experience in purchasing, budget, and quality control.
Experience training, evaluating staff, and strong organizational skills.
Ability to understand ISO and quality management system program level functions.
Proficient in Microsoft Suite to include, Excel, Word and Outlook.

Responsibilities

Collaborate with the Project Manager to be the primary authority in all matters of daily and emergency operations.
Direct the duties and activities of the O&M department and oversee subcontract for the Janitorial department.
Maintain and monitor all personnel and subcontractors on-site under established BFDF standards of conduct.
Monitor weekly departmental expenditures, budget control, assigns purchase order numbers, and tracks on MP2 system.
Responsible for monthly corporate expense reports for his P-Card usage.
Responsible for work reception, planning, estimating, scheduling, and assigning as well as analyzing and reporting work status and performance.
Manage and utilize the HxGN/Infor CMMS to control scheduled and unscheduled services effectively and efficiently, ensuring that personnel with the proper skills and training are assigned.
Develop and maintain the Preventative Maintenance schedule.
Maintain & control the HVAC Cooling Tower Legionella program & records.
Manage of all non-key subcontractors.
Interface with facility occupants.
Assess work requirements and committing labor and resources to accomplish scheduled and unscheduled tasks.
Assist in implementation, application, and updating the Quality Control program.
Maintain all material safety data sheets (MSDS).
Inventory all incoming materials, supplies, and tools into the MP2 system.
Track work orders and PM’s on the HxGN/Infor CMMS system.
Implement and perform weekly quality control inspections for each department.
Responsible for overseeing and maintaining the janitorial parts ordering weekly, working with the janitorial department lead custodian.
Responsible for data entry of various deliverable contract items into the Chenega Share Point System.
Work with PM to ensure annual training requirements for all staff are completed.
Ensure work is completed in a priority established by supervision and facility need and completed with a high degree of professionalism, quality and craftsmanship.
Maintain a clean and orderly work area.
Ensure clerical tasks are up to date.
Keep up to date on departmental and facility safety standards and local codes and policies.
Other duties as assigned.