Assistant Project Manager

Monadnock Construction•New York, NY

1d•$100,000 - $140,000•Onsite

About The Position

The Assistant Project Manager assists the Project Manager and the project team with executing a project and helps manage all subcontractors, vendors, and professionals towards successful completion relative to budget and schedule goals.

Requirements

Proficiency in Procore software for document tracking and distribution.
Experience with On Screen Take-off software for miscellaneous take-offs.
Ability to develop scope lists for trade contracts and assist in writing scopes of work.
Experience in receiving, logging, and comparing bids and proposals.
Ability to prepare submittal lists, solicit, receive, and log submittal packages.
Skill in reviewing submittals for basic compliance with project documents.
Experience in submitting, tracking, and following up on submittals with design teams.
Ability to review returned submittal packages and distribute approved submittals.
Experience in logging and tracking MEP coordination drawings and files.
Ability to schedule and attend MEP coordination meetings.
Experience in receiving, logging, and managing RFIs and sketches.
Ability to research construction documents and draft RFIs.
Experience in submitting, tracking, and following up on RFIs.
Ability to review RFI responses and update project documentation.
Experience in soliciting and tracking payment applications from subcontractors.
Ability to prepare requisitions for review.
Experience in logging and tracking change orders (subcontractor requests and owner changes), purchase orders, and waivers.
Proficiency in cost coding invoices.
Ability to update project schedules and track key milestones.
Experience in tracking long lead times and coordinating material deliveries.
Ability to prepare meeting minutes (in-house and owner/architect meetings).
Understanding of safety programs and company policies.
Ability to assist in creating QC checklists.
Experience in tracking materials for mockups and other project elements.
Ability to receive and log testing and special inspection reports.
Experience in tracking NCRs (Non-compliance Reports).
Familiarity with programs like NYSERDA Multifamily Performance Program and Enterprise Green Communities Certification Program.
Ability to assist in M/WBE tracking.
Understanding of construction insurance requirements (CCIP).
Ability to coordinate and track requirements for TCO and CO.
Experience in tracking punch lists and project close-out documentation.
Ability to gather and review O&Ms and As Built documents.
Experience in coordinating utility transfers.

Nice To Haves

Bachelor's or Master's degree in Construction Management, Engineering, or related field.
1-5 years of prior experience with a General Contractor, Engineering firm, or similar role within the construction industry.

Responsibilities

Track & distribute contract documents, sketches, and RFIs using Procore software.
Ensure the field office has the most up-to-date drawings, specifications, sketches, and RFIs.
Assist with various take-offs, such as doors, windows, and flooring, using On Screen Take-off software.
Develop scope lists for trade contracts and assist in writing scopes of work.
Receive and log bids and proposals, and assist with bid comparison sheets.
Prepare lists of required project-specific submittals, solicit, receive, and log packages from subcontractors (Procore).
Review submittals for basic compliance with project documents and scope of work.
Submit submittals to the design team, track using Procore, and follow up for prompt return.
Review returned submittal packages, log them in Procore, return them to subcontractors, and forward a copy to the field office.
Distribute approved submittals to appropriate contractors for coordination.
Log and track MEP coordination drawings and files.
Schedule and attend MEP coordination meetings.
Receive and log RFIs and sketches in Procore.
Research construction documents and prepare draft RFIs for consultant submission.
Submit, track, and follow up on RFIs.
Review RFI responses, log them, return them to subcontractors, and forward a copy to the field office.
Mark-up master contract drawing(s) and specifications.
Solicit and track payment applications from subcontractors.
Prepare requisitions for bank review.
Log and track subcontractor change order requests, change orders to the Owner, purchase orders, and waivers (including 2nd tier).
Perform cost coding of invoices.
Update the project schedule monthly and update key milestones.
Track items required to meet key milestones and log/track long lead times.
Track material release, shipment, and coordinate deliveries to the site with supers.
Prepare weekly in-house meeting minutes (Procore) and Owner/Architect meeting minutes (Procore).
Assist with compliance with the Monadnock Safety program and understand the company's safety manual.
Assist in creating QC checklists for use by supers (e.g., pre sheetrock, façade, MEP, finishes).
Create material logs for mockups, façades, apartments, etc., and track for deliveries.
Receive and log testing and special inspection reports.
Track and follow up on NCRs (Non-compliance Reports).
Coordinate, log, and track documents required for NYSERDA Multifamily Performance Program and Enterprise Green Communities Certification Program.
Assist in M/WBE tracking.
Review the weekly insurance log with the field to ensure subcontractor compliance with CCIP or other required insurances.
Coordinate and track the log of requirements for TCO (Temporary Certificate of Occupancy) and CO (Certificate of Occupancy).
Track the punch list and handover to the owner.
Gather O&Ms (Operations & Maintenance manuals) and As-Builts, and review for accuracy.
Coordinate utility transfers to the owner.